J-Tech Systems -Estimating & Quotations Administrator Apprentice

Skills for Security; Coulsdon; On-site; GBP 14,000 - 18,000; Full time

Benefits offered by this job

Level 3 Business Administration/appr.

Remote training

Job summary

J-Tech Systems is recruiting an apprentice Estimating & Quotations Administrator to support our office team in producing timely, accurate quotes and estimates as part of a funded apprenticeship with Skills for Security.

You’ll gather information to price jobs, prepare and format quotations, chase supplier pricing, log all enquiries and quotes, and help us respond faster than competitors. Training is delivered remotely, twice a month, as a Level 3 Business Administration apprenticeship.

Qualifications

• GCSE Maths and English at grade 4 or above required.
• Experience with estimation/quotes is beneficial.
• Must be able to pass security screening.

Responsibilities

• Preparing, formatting and issuing client quotations based on estimator input.
• Gathering information to price jobs accurately and log all enquiries.
• Obtaining supplier pricing and tracking quotes through to decision.
• Supporting tender preparation and larger bid submissions.

Skills

Strong communication

Good telephone manner

Organisational skills

Education

Maths and English GCSEs (grade 4+)

Tools

Microsoft Office

Job description

At J-Tech Systems, we keep some of London's most prestigious commercial and residential properties safe and secure. We design, install and maintain bespoke electrical, fire and security systems for clients who expect exceptional service and attention to detail. From luxury retail stores and corporate offices to high-end residential properties, our reputation has been built on being reliable, responsive and easy to work with.

As our business continues to grow, we're investing in the way we work behind the scenes — improving our systems, documenting our processes and building a sales and estimating function that is proactive, accurate and fast to respond. This is an opportunity to join us at an exciting stage, where you'll play an important part in shaping how we quote, win and mobilise new work.

The Opportunity

This is a funded apprenticeship opportunity: you'll earn while you learn, working towards a recognised qualification as you develop into a confident Estimating & Quotations Administrator supporting our office team in producing timely, accurate quotes and estimates.

You’ll be the engine behind our quoting process — gathering the information needed to price a job, preparing and formatting quotations, chasing supplier pricing, and making sure every enquiry is turned around promptly and nothing is missed. Over time, there will be opportunities to develop into more technical estimating and take-off work as you grow with the role.

You’ll work closely with our estimators and engineers. You’ll be successful if you can bring structure and consistency to our quoting, keep enquiries moving, and help us respond faster than our competitors.

Job Description

You’ll play a key role in keeping the business running smoothly, working closely with the wider team and supporting day-to-day operations.

Quotations & Estimating Support

• Preparing, formatting and issuing client quotations based on estimator and engineer input
• Gathering and collating the information needed to price jobs accurately
• Obtaining and comparing supplier and subcontractor pricing
• Logging and tracking all enquiries and quotes through to decision
• Following up outstanding quotes with clients and reporting on win/loss
• Maintaining quote templates, price lists and standard cost data
• Supporting the preparation of tenders and larger bid submissions
• Assisting with material take-offs and quantities from drawings and specifications (training provided)

Office & Business Administration

• Managing incoming enquiries by telephone, email and ticketing system, and triaging to the right person
• Maintaining accurate records within our systems (including Simpro)
• Preparing supporting documentation for quotes, orders and mobilisation
• Maintaining organised digital records
• Helping improve quoting systems, templates and processes
• Identifying opportunities to make the estimating function more efficient

Entry Requirements

• Previous experience within the industry will be beneficial
• Previous experience with estimation/quotes
• Must have Maths and English GCSE at grade 4 or above
• Must be able to pass security screening
• Must live within 5-10 miles of the office
• Able to use Microsoft packages

Skills

• Strong communication
• Good telephone manner
• Organisational skills

Training to be Provided

This is where you'll learn the skills that businesses actually run on.

Your apprenticeship training is delivered by Skills for Security, specialists in developing real workplace skills within the fire and security industry.

You’ll complete a Level 3 Business Administration apprenticeship, with training delivered remotely, twice a month - no travel, just focused learning that fits around your job.

What you’ll do as part of the programme:

• Learn how real businesses operate day to day
• Build practical administrative, organisational and communication skills
• Work on tasks and projects linked to your role
• Build evidence from your job to support your learning
• Take part in tutor-led sessions via Microsoft Teams

Your employer supports you on the job. We focus on your training and progression.

Earn. Learn. Build a career that can take you anywhere.

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