IT Administrator

Birmingham Women's and Children's Hospital and Charity; Birmingham; On-site; GBP 24,000 - 30,000; Full time

Job summary

Birmingham Women’s and Children's NHS Foundation Trust is seeking a PACS & IMS Administrator to support the PACS and IMS systems. You will provide administrative support, training, and data handling for image transfers to national and international teams, ensuring accuracy and confidentiality across clinical systems.

The role emphasizes collaboration with the Clinical Systems Manager and MDT coordinators and involves ongoing development of software and processes to meet healthcare needs.

Qualifications

• Maintaining user access database and determining the access rights of users.
• First line response for PACS and IMS queries relating to the PACS & IMS Systems.
• Administration of the PACS and general system housekeeping to ensure accurate images and reports.
• Enter data onto the IMS system to facilitate storage of external images.
• Transmit and receive images/reports nationally in line with data sharing agreements.
• Maintain a record of users and training related to PACS and IMS.
• Monitor the dispatch of images from the PACS system.
• Train other Trust Admin Staff in the basic use of PACS and IMS.
• Work with MDT coordinators to ensure imaging is available from outside Trusts.
• Import and export images and reports to/from CDs in line with National data sharing policies.

Responsibilities

• Provide administrative support for PACS/IMS, assisting with image transfers and training.
• Ensure all clinical staff receive proper training on PACS/IMS and Scheduler.
• Collaborate with Clinical Systems Manager to identify software development opportunities.
• Maintain confidentiality and comply with governance reporting.
• Support MDT coordination for external imaging access.
• Oversee data entry and accuracy of patient demographics for imaging storage.

Job description

Birmingham Women’s and Children’s NHS Foundation Trust is looking for a PACS & IMS Administrator to support our Picture Archiving and Communication System (PACS) and Imaging Management System (IMS).

To provide administrative support to the PACS and IMS Support and to assist with the transfer of images to National and Worldwide PACS Teams. To ensure all clinical staff receive appropriate training on the use of PACS, IMS and Scheduler. To work closely with all staff to provide and maintain a working system. To identify and develop in conjunction with the Clinical Systems Manager future software development potential of PACS, IMS and changes in clinical practices to meet the Trust’s business needs

PROFESSIONAL

• Maintaining user access database and determining the access rights of users.
• Act as a first line response for PACS and IMS queries relating to the PACS & IMS Systems. Redirect or answer telephone calls and e‑mail correspondence as appropriate.
• Administration of the PACS and general system housekeeping. This is a complex daily task to ensure patients receive a high level of service from PACS e.g. ensuring all images entered accurately with appropriate reports as within RIS/IMS.
• To enter data onto the IMS system to facilitate the storage of external images. This often requires considerable investigative skills finding patient demographics from national Systems.
• To transmit and receive images/reports nationally in line with national data sharing agreements.
• To maintain a record of users and training related to PACS and IMS.
• To monitor the dispatch of images from the PACS system.
• To train other Trust Admin Staff in the basic use of PACS and IMS.
• To work with Trust MDT coordinators to ensure all imaging is available from outside Trusts for planned meetings.
• To import and export images and reports to/from CDs in line with National data Sharing Policies.

Quality Assurance

Maintain strict confidentiality in relation to all patient, staff and workplace information gleaned during work on Clinical Systems.

Report any risks identified with the Clinical Systems, to your line manager initially, and record on the Trust risk and governance reporting systems.

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world‑class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world‑leading neo‑natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family‑centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

For further details / informal visits contact: Name: Glyn Jarvis Job title: PACS and IMS Team Manager Email address: [e-mail] Telephone number: 0121 333 9728