IP Administrator (Hybrid) – Patent Admin Pro

Withers & Rogers; Greater London; Híbrido; GBP 31.000 - 42.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive salary

Healthcare cash plan

Holiday purchase scheme

Flexible working options

Enhanced Parental Leave

Positive and welcoming work enviro n‑n

Resumo da vaga

Withers & Rogers in Sheffield seeks an experienced IP Administrator to manage patent-related administration, invoicing, and client communications within a busy team. You will handle emails, filings, and case management with accuracy, supporting attorneys and colleagues across UK/EU workflows.

The role offers hybrid working options, a supportive culture, and the chance to work with a renowned intellectual property practice across Europe. Previous patent admin experience is essential for success.

Qualificações

• Patent administration experience is required.
• Good communication skills and ability to interact with all levels of internal and external contacts.
• Attention to detail and pride in work product.
• The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and proactively help other members of the team.
• The ability to manage an attorney's emails, judge urgency, and act as required.
• Good Microsoft package skills, particularly Outlook, Word, Teams and Excel, with ideally an understanding of case management systems and experience in following/generating standard procedures and templates for repeat tasks.
• The desire to learn and a willingness to become involved.
• The ability to work individually and within a team.

Responsabilidades

• Managing own and team inboxes, processing emails and post, updating our case management system and acknowledging receipt.
• Accurate and daily maintenance of the case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Finance departments, as well as sister company Withers & Rogers Renewals.
• Full secretarial support, including all typing of documents such as letters, emails, and patent specifications.
• Preparation of official forms for UK, European and other patent applications, and design applications, including use of online filing software, the payment of official fees and reporting accurately.
• Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
• Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
• Producing/maintaining documentation to capture processes developed for key clients.
• Accurate preparation and processing of invoices, using e-billing systems where necessary.

Conhecimentos

Patent administration

Communication skills

Attention to detail

Workload prioritisation

Email management

MS Office

Willingness to learn

Team player

Ferramentas

Microsoft Outlook

Microsoft Word

Microsoft Teams

Microsoft Excel

Descrição da vaga

Withers & Rogers in Sheffield seeks an experienced IP Administrator to manage patent-related administration, invoicing, and client communications within a busy team. You will handle emails, filings, and case management with accuracy, supporting attorneys and colleagues across UK/EU workflows.

The role offers hybrid working options, a supportive culture, and the chance to work with a renowned intellectual property practice across Europe. Previous patent admin experience is essential for success.