Hybrid IP Administrator – Patent & Case Mgmt

Webrecruit; Sheffield; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Healthcare cash plan

Flexible working

Holiday purchase scheme

Enhanced Parental Leave

Job summary

Withers & Rogers is recruiting a Patent Administrator to join the Sheffield office. The role offers hybrid working, including remote work options, and a busy, client-focused environment.

You will manage inboxes, prepare filings for UK/European patents, and provide full secretarial support while adhering to internal processes. Collaborative team culture is emphasised, with opportunities to grow within a leading IP firm.

Qualifications

• Patent administration experience is required.
• Good communication skills and ability to interact with all levels of internal and external contacts.
• Attention to detail and pride in work product.
• Ability to balance and prioritise workload and stay composed during busy periods.

Responsibilities

• Manage own and team inboxes, process emails and post, update case management system.
• Maintain case management system daily, follow workflows, generate templates, liaise with Records and Finance.
• Provide full secretarial support including typing of letters, emails, and patent specifications.
• Prepare official forms for UK, European and other patent applications using online filing software and pay fees.
• Organise workload and stay level-headed in a busy environment.
• Follow Withers & Rogers processes and client-specific procedures.
• Produce and maintain documentation to capture processes for key clients.
• Prepare and process invoices using e-billing systems.

Skills

Patent administration

Attention to detail

Communication

Time management

Tools

Case management system

Outlook

Word

Excel

Teams

Online filing software

Job description

Withers & Rogers is recruiting a Patent Administrator to join the Sheffield office. The role offers hybrid working, including remote work options, and a busy, client-focused environment.

You will manage inboxes, prepare filings for UK/European patents, and provide full secretarial support while adhering to internal processes. Collaborative team culture is emphasised, with opportunities to grow within a leading IP firm.