IP Administrator (Experienced)

Withers & Rogers; Sheffield; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Healthcare cash plan

Flexible working

Enhanced parental leave

Supportive work environment

Job summary

Withers & Rogers is seeking an experienced IP Administrator for our Sheffield office. This full-time, permanent role supports patent and trade mark administration, with hybrid working options including home working.

You will manage inboxes, maintain the case management system, draft letters and patent documents, file official forms, and prepare invoices. The ideal candidate has patent administration experience, strong communication, and good MS Office skills.

Qualifications

• Patent administration experience is required.
• Good communication with internal and external contacts.
• Attention to detail and pride in work product.
• Ability to balance and prioritise workload, remain composed and level-headed during busy periods.
• Good MS Office skills (Outlook, Word, Teams, Excel) with familiarity of case management systems.

Responsibilities

• Manage own and team inboxes, process emails and post (electronic and some hard copy).
• Maintain the case management system daily, follow workflows, generate standard correspondence from templates, liaise with Records and Finance teams and Renewals.
• Provide full secretarial support including typing letters, emails and patent specifications.
• Prepare official forms for UK/European patent and design applications using online filing software and pay official fees.
• Organise and prioritise workload, stay level-headed in a busy environment.
• Follow firm processes and client-specific procedures and create documentation for key clients.
• Prepare and process invoices using e-billing systems.

Skills

Patent admin exp

Communication skills

Attention to detail

Prioritisation

Teamwork

MS Office

Case management

Willingness to learn

Independent worker

Tools

Case management systems

Job description

IP Administrator (Experienced) Sheffield

About Us

Withers & Rogers is one of Europe's largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients' best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.

We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships, and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm.

The Role

This is a full-time, permanent position, and the successful candidate will be aligned to our Sheffield office. Hybrid working options, including working from home, are available.

In this role, your responsibilities will include:

• Managing own and team inboxes, processing emails and post (mainly electronic but some hard copy), updating our case management system and acknowledging receipt, where appropriate.
• Accurate and daily maintenance of the case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Finance departments, as well as sister company Withers & Rogers Renewals.
• Full secretarial support, including all typing of documents such as letters, emails, and patent specifications.
• Preparation of official forms for UK, European and other patent applications, and design applications, including use of online filing software, the payment of official fees and reporting accurately.
• Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
• Accurately following Withers & Rogers processes and procedures, and client-specific processes and procedures where applicable.
• Producing/maintaining documentation to capture processes developed for key clients.
• Accurate preparation and processing of invoices, using e-billing systems where necessary.

About You

To join us as an IP Administrator, you'll need:

• Patent administration experience is required.
• Good communication skills and ability to interact with all levels of internal and external contacts.
• Attention to detail and pride in work product.
• The ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and proactively help other members of the team.
• The ability to manage an attorney's emails, judge urgency, and act as required.
• Good Microsoft package skills, particularly Outlook, Word, Teams and Excel, with ideally an understanding of case management systems and experience in following/generating standard procedures and templates for repeat tasks.
• The desire to learn and a willingness to become involved.
• The ability to work individually and within a team.

Your Rewards

• Competitive salary
• Benefits such as a healthcare cash plan and an additional holiday purchase scheme
• Flexible working options
• Enhanced Parental Leave options
• Positive and welcoming work environment

We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.