Experienced IP Administrator (Hybrid) – Sheffield

Withers & Rogers; Sheffield; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Healthcare cash plan

Flexible working

Enhanced parental leave

Supportive work environment

Job summary

Withers & Rogers is seeking an experienced IP Administrator for our Sheffield office. This full-time, permanent role supports patent and trade mark administration, with hybrid working options including home working.

You will manage inboxes, maintain the case management system, draft letters and patent documents, file official forms, and prepare invoices. The ideal candidate has patent administration experience, strong communication, and good MS Office skills.

Qualifications

• Patent administration experience is required.
• Good communication with internal and external contacts.
• Attention to detail and pride in work product.
• Ability to balance and prioritise workload, remain composed and level-headed during busy periods.
• Good MS Office skills (Outlook, Word, Teams, Excel) with familiarity of case management systems.

Responsibilities

• Manage own and team inboxes, process emails and post (electronic and some hard copy).
• Maintain the case management system daily, follow workflows, generate standard correspondence from templates, liaise with Records and Finance teams and Renewals.
• Provide full secretarial support including typing letters, emails and patent specifications.
• Prepare official forms for UK/European patent and design applications using online filing software and pay official fees.
• Organise and prioritise workload, stay level-headed in a busy environment.
• Follow firm processes and client-specific procedures and create documentation for key clients.
• Prepare and process invoices using e-billing systems.

Skills

Patent admin exp

Communication skills

Attention to detail

Prioritisation

Teamwork

MS Office

Case management

Willingness to learn

Independent worker

Tools

Case management systems

Job description

Withers & Rogers is seeking an experienced IP Administrator for our Sheffield office. This full-time, permanent role supports patent and trade mark administration, with hybrid working options including home working.

You will manage inboxes, maintain the case management system, draft letters and patent documents, file official forms, and prepare invoices. The ideal candidate has patent administration experience, strong communication, and good MS Office skills.