Junior Billing & Invoicing Specialist

Arcus FM Limited.; Brentwood; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Salary up to £27k dependent on exp

4% discretionary bonus

25 days holiday + Bank holidays

Pension matched 5-6%

Health Cash Plan & Life assurance

Discounts & financial aid

Learning & Development opportunities

Funded training sponsorship

Cycle to Work Scheme

Job summary

Arcus FM Limited is hiring a full-time Junior Billing & Invoicing Specialist in Brentwood to support the Finance team. This entry-level role focuses on accurate data capture, validation and processing of billing information, with routine data entry and filing tasks and onboarding training.

You will learn billing processes, finance systems and customer requirements while contributing to month-end activities and collaborating across Finance, Operations, and Supply Chain.

Qualifications

• Accurate data entry skills with strong attention to detail.
• Good written and verbal communication skills.
• Willingness to learn billing processes, finance systems and customer requirements.
• Ability to follow written procedures and complete tasks within agreed timescales.
• Good organisational skills with the ability to manage routine tasks and maintain accurate records.
• Confidence to ask questions, receive feedback and seek support when required.
• Ability to work effectively as part of a team and provide a helpful, professional service.

Responsibilities

• Enter billing, invoice and cost information accurately onto company systems, customer portals and billing trackers in line with agreed procedures.
• Complete routine checks to confirm that all required information and supporting documentation has been received before data is processed.
• Maintain accurate electronic records, trackers and filing systems to provide a clear audit trail of completed and outstanding work.
• Support the preparation of standard invoices and applications for payment under the guidance of experienced team members.
• Check customer, supplier, contract and purchase order information, highlighting any missing or inconsistent details.
• Assist with uploading invoices, supporting documentation and application information to customer billing systems.
• Follow up routine requests for missing paperwork or information with internal teams and suppliers using agreed templates and processes.

Skills

Data entry

Attention to detail

Communication skills

Willingness to learn

Teamwork

Education

GCSEs in Maths and English

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Why Join Us

We are looking for a full-time Junior Billing & Invoicing Specialist to join our Finance team in Brentwood. This entry-level role is ideal for someone looking to start a career in billing and finance. You will support the accurate capture, validation and processing of billing information, carry out data entry and routine administrative tasks, maintain billing records and trackers, and provide support to the wider Billing & Invoicing team. Full training will be provided, making this an excellent opportunity for someone eager to learn and develop within a finance environment.

What You'll Be Doing

• Enter billing, invoice and cost information accurately onto company systems, customer portals and billing trackers in line with agreed procedures.
• Complete routine checks to confirm that all required information and supporting documentation has been received before data is processed.
• Maintain accurate electronic records, trackers and filing systems to provide a clear audit trail of completed and outstanding work.
• Support the preparation of standard invoices and applications for payment under the guidance of experienced team members.
• Check customer, supplier, contract and purchase order information, highlighting any missing or inconsistent details.
• Assist with uploading invoices, supporting documentation and application information to customer billing systems.
• Follow up routine requests for missing paperwork or information with internal teams and suppliers using agreed templates and processes.
• Record customer rejections, queries and outstanding actions accurately, referring them to the appropriate Billing & Invoicing Specialist where required.
• Complete assigned workloads within agreed timescales and provide regular progress updates to the Billing & Invoicing Manager.
• Follow standard operating procedures, data quality checks, financial controls and confidentiality requirements.
• Participate in training and develop knowledge of billing processes, customer requirements, systems and terminology.
• Seek guidance where requirements are unclear and elevate errors, risks or concerns promptly.
• Support the wider Billing & Invoicing team with routine administrative tasks and month-end activities as required.
• Work collaboratively with colleagues across Finance, Operations, Contract Support and Supply Chain.

What We're Looking For

KNOWLEDGE & SKILLS

Specific Qualifications:

• GCSEs in Maths and English (or equivalent).
• Basic knowledge of Microsoft Excel, Word and Outlook.
• No previous billing or finance experience is required.

Knowledge and Experience:

• Accurate data entry skills with strong attention to detail.
• Good written and verbal communication skills.
• A willingness to learn billing processes, finance systems and customer requirements.
• Ability to follow written procedures and complete tasks within agreed timescales.
• Good organisational skills with the ability to manage routine tasks and maintain accurate records.
• Confidence to ask questions, receive feedback and seek support when required.
• Ability to work effectively as part of a team and provide a helpful, professional service.
• Ability to work in a fast-paced environment and adapt to changing priorities.

What We Offer

• A supportive Finance and Operations environment where your contribution will directly impact cost recovery and operational effectiveness.
• Opportunities for development, including support towards professional finance qualifications.
• A collaborative culture committed to process improvement and continuous development.

• Salary: up to £27,000 dependent on experience
• Up to 4% discretionary bonus scheme, subject to achievement of targets.
• 25 days holiday plus Bank holidays
• Group personal pension scheme of matched contributions between 5% and 6%
• Health Cash Plan & Life assurance
• Discounts, vouchers, and financial aid programs
• Learning & Development opportunities
• Funded Training Sponsorship Scheme
• Cycle to Work Scheme

If you are analytical, organised, and passionate about delivering high-quality financial processes, we would love to hear from you. Apply today and become a valued member of our Finance team!