Invoice Administrator

Venesky Brown; Glasgow; Híbrido; GBP 20.000 - 28.000; Jornada completa

Descripción de la vacante

Venesky Brown’s client, a public sector organisation in Glasgow, is recruiting an Invoicing Officer on a contract to 31 March 2027, at £17.59/hour PAYE. The role is mainly remote with occasional attendance at the Glasgow office for training and equipment collection.

The person will manage end-to-end invoicing, purchase orders, and supplier liaison, ensuring compliance with procurement authority and 30-day payment terms.

Formación

• Educated to SQA Standard Grade or equivalent, or proven experience in a financial environment.
• Experience processing high volumes of invoices.
• Experience in Accounts Payable/Finance.
• Knowledge of data protection legislation requirements.
• Proven experience within a similar finance environment.
• Comprehensive understanding of the Purchase to Pay process.

Responsabilidades

• Provide purchasing service to staff when expenditure exceeds delegated limits.
• Process high volume of invoices monthly.
• Liaise with colleagues and suppliers to ensure contracts and prices are met.
• Own the purchase order process and ensure proper authorisation.
• Ensure PO's reflect goods/services from procurement contracts.
• Assist in developing future delivery models for AP and Purchasing.
• Monitor order status and goods receipt to ensure timely invoicing.

Conocimientos

Invoicing

Accounts Payable

Attention to detail

Communication skills

Stakeholder management

Educación

SQA Standard Grade or equivalent

Herramientas

e-procurement module

Descripción del empleo

Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit an Invoicing Officer for a contract running initially until 31st of March 2027, on a rate of £17.59/hour (PAYE). This role is mainly remote with the odd need to attend their Glasgow office for training/equipment collection.

Responsibilities:

• Responsible for providing a Purchasing Service to staff, when the level of expenditure is greater than financial limits allocated.
• Processing high volume of invoices each month.
• Liaise with colleagues and suppliers to ensure that goods and services are provided as per contracts and within agreed negotiated prices.
• Ownership of the purchase order process. Using the e-procurement module to ensure that all purchase orders raised have been correctly authorised by those holding an appropriate level of financial authority as per the Scheme of Delegated Authorities
• Responsible for ensuring that Purchase Orders raised are for goods or services provided by procurement contracts.
• Assist with the development of future delivery models for provision of Accounts Payable and Purchasing activities.
• Responsible for monitoring the status of orders and the receipting of goods/services to ensure that invoices can be registered and authorised timeously.
• Responsible for the investigation and remediation of all non-matching invoices, by applying the 3-way matching process. Liaising with internal and external stakeholders to reach appropriate resolution.
• Ownership of all invoices received, ensuring timely registration and appropriate account codes have been used to accurately reflect the type of expenditure.
• Prepare corrective journals to ensure that all expenditure posted to the Purchase Ledger is correctly coded to a/c code and Cost Centre.
• Utilising monthly GRN reports, assist the AP/Purchasing Manager to prepare monthly accruals for posting to the ledger.
• Responsible for the Aged Creditors report analysis. Taking action where necessary and escalating issues to the Purchasing Manager.
• Ownership of the reconciliation of supplier statements. Investigating and requesting duplicates of any missing invoices, as required.
• Assist the Purchasing Manager to ensure that organisation meet their obligation to pay all undisputed invoices within 30 days from receipt.
• As first point of contact for any queries in relation to supplier invoice queries, the post holder shall seek to provide appropriate responses regarding issues with payments.
• Driving the Delegated Procurement Authority matrix, the post holder will become the subject matter expert on the Procurement to Pay process supporting and advising stakeholders across the organisation.
• The post holder will hold Delegated Procurement Authority to an agreed financial limit and will regularly communicate with suppliers.
• Educated to SQA Standard Grade or equivalent or where no formal qualifications exist, proven experience within a financial environment.
• Experience processing high levels of invoices.
• Experience in Accounts Payable/Finance.
• Excellent communication and working relationship building skills.
• High levels of attention to detail, particularly in relation to tasks requiring proficient numeracy skills.
• Experience of working with internal/external stakeholders.
• Knowledge of data protection legislation requirements.
• Proven experience within a similar Finance environment.
• Comprehensive understanding of the Purchase to Pay process.