Purchase to Pay Officer

United Infrastructure Ltd; Warrington; On-site; GBP 26,000 - 36,000; Full time

Job summary

United Infrastructure Ltd is seeking a proactive Purchase to Pay Officer to join our Finance team in Warrington. You will manage end-to-end P2P activities, handling supplier invoices, purchase orders and payments with accuracy and speed in a busy environment.

Reporting to the Finance team, you will collaborate with Procurement and site operations to maintain financial controls, reconcile statements and support month-end processes.

Qualifications

• Experience in Purchase to Pay, Accounts Payable, or finance administration.

Responsibilities

• Process supplier invoices and payments end-to-end.
• Match invoices to POs and GRNs.
• Review invoices for VAT compliance and policy adherence.
• Investigate discrepancies and resolve issues.
• Support supplier statements reconciliation and month-end tasks.
• Assist with weekly payment runs and respond to queries.

Skills

Accounts Payable

Purchase Ledger

Excel

Attention to detail

Communication skills

Time management

Education

AAT or finance qualification

Tools

Continua OCR

Dynamics 365

Job description

We are looking for a proactive and detail-oriented Purchase to Pay Officer to join our Finance team. This is an excellent opportunity for someone with strong accounts payable or purchase ledger experience who enjoys working in a fast-paced environment and delivering a high-quality service.

Reporting into the Finance team, you will be responsible for supporting the end-to-end Purchase to Pay (P2P) process, ensuring supplier invoices, purchase orders, goods receipts and payments are processed accurately, efficiently and in accordance with company policies.

Working closely with Procurement, Operational teams, Site Managers and suppliers, you will help maintain strong financial controls, ensure suppliers are paid on time, and resolve queries quickly to support the smooth running of the business.

Key Responsibilities

• Process and register supplier invoices using Continia (OCR).
• Match supplier invoices against Purchase Orders (POs) and Goods Received Notes (GRNs) to ensure accurate processing.
• Review invoices for accuracy, VAT compliance and adherence to company policies and approval procedures.
• Investigate and resolve invoice discrepancies, pricing issues and unmatched transactions.
• Work collaboratively with Buyers, Site Managers and operational teams to resolve receipt, delivery and invoice queries.
• Maintain accurate supplier master data and account records.
• Reconcile supplier statements, identifying and resolving outstanding balances and aged items.
• Investigate and clear debit balances on supplier accounts.
• Support the preparation and execution of weekly supplier payment runs, ensuring payments are made within agreed terms.
• Respond professionally and promptly to supplier and internal stakeholder enquiries.
• Manage shared Finance inboxes, ensuring queries are tracked and resolved within agreed timescales.
• Support month-end activities relating to purchase ledger and supplier accounts.
• Contribute to the continuous improvement of Purchase to Pay processes, controls and system efficiencies.
• Maintain accurate records and documentation in line with company procedures and audit requirements.
• Ensure compliance with internal financial controls, company policies and relevant regulatory requirements.

About You

You are organised, methodical and committed to delivering a high standard of accuracy. You enjoy building positive working relationships, solving problems and managing competing priorities while maintaining excellent customer service.

Essential Skills And Experience

• Previous experience within a Purchase to Pay, Accounts Payable, Purchase Ledger or Finance Administration role.
• Experience processing high volumes of supplier invoices accurately and efficiently.
• Good understanding of purchase order processing and three-way invoice matching.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational and time management skills, with the ability to prioritise workloads effectively.
• Excellent communication and interpersonal skills, with the confidence to liaise with colleagues, suppliers and stakeholders at all levels.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong analytical and problem-solving skills, with the ability to investigate and resolve issues promptly.

Desirable

• Experience using Microsoft Dynamics 365 Business Central and Continia.
• Experience working within the utilities, construction, engineering or infrastructure sectors.
• AAT qualified or currently studying towards a finance qualification.
• Working knowledge of VAT legislation and financial control procedures.

What You'll Bring

• A collaborative and customer-focused approach.
• A commitment to continuous improvement and process excellence.
• The ability to work independently while contributing positively to the wider Finance team.
• A proactive mindset with a focus on delivering accurate, timely and efficient financial processing.

Join us at United Infrastructure and be part of our mission to deliver innovative and sustainable solutions to the complex infrastructure needs of the UK.