International Shipping Coordinator

PerfectTed; Greater London; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

EMI share options

Shoreditch HQ

Scale a UK brand

Job summary

PerfectTed in the United Kingdom is seeking an organised International Shipping Coordinator to support global expansion. You will own day-to-day international shipments, ensure on-time departures, correct paperwork, Incoterms alignment, and compliant movements across Europe and beyond.

Collaborating with Operations Managers, 3PL partners and distributors, you will solve problems quickly, keep stock moving smoothly, and grow with a fast‑paced energy brand.

Qualifications

• 1–2 years in international shipping, export coordination, or logistics.
• Strong experience preparing and checking export documents.
• Good understanding of Incoterms and working with freight forwarders and customs brokers.

Responsibilities

• Help launch and manage shipping into new international markets, coordinating compliance documentation.
• Plan and manage export shipments (road, sea, air, courier) with carriers and customs brokers.
• Translate orders into shipping instructions and track orders from confirmation to delivery.
• Liaise with warehouses and 3PL partners to ensure timely dispatch and handle delays or damages.

Skills

International shipping

Export coordination

Logistics planning

Incoterms knowledge

Attention to detail

Job description

Job Title: International Shipping Coordinator

Reports to: Transport Manager

Works With: Operations & Sales

Right to Work: You must have the right to work in the UK

About PerfectTed

PerfectTed is on a mission to change how the world experiences energy. We’re the UK’s fastest-growing energy drink brand and Europe’s leading matcha company — building a cleaner, calmer alternative to traditional energy drinks. No crashes. No junk. Just matcha-powered focus.

The brand was inspired by our co-founder Marisa’s experience with ADHD, anxiety and burnout — and built to help people feel energised without the chaos. We’re founder-led, ambitious, and scaling fast. If you want to help take a breakout brand global, this is your moment.

The Role

We’re looking for an organised, proactive International Shipping Coordinator to help power our global expansion.

You’ll own the day‑to‑day management of our international shipments — ensuring orders leave on time, paperwork is correct, Incoterms are aligned, and all movements are fully compliant. You’ll work closely with our Operations Managers, 3PL partners, and distributors to keep stock moving smoothly across Europe and beyond.

This role is perfect for someone who thrives in a fast‑paced environment, loves problem‑solving, and takes pride in getting the details right.

What You’ll Be Doing

• Help launch and manage shipping into new international markets, including coordinating compliance documentation
• Plan and manage export shipments (road, sea, air, courier) by working with carriers, freight forwarders, and customs brokers to secure bookings and resolve issues
• Translate customer purchase orders into clear shipping instructions, tracking international orders from confirmation to delivery
• Liaise with warehouses and 3PL partners to ensure timely dispatch; proactively manage delays, short shipments, or damages

Ensuring Compliance

• Prepare and review export documentation (commercial invoices, packing lists, certificates of origin), including supporting tariff classifications (HS codes) and customs requirements
• Stay up to date with regional import/export regulations and maintain organised records
• Act as a key contact for international distributors, logistics partners, and the internal team regarding export orders, ETAs, delays, or issues
• Uphold PerfectTed’s reputation for reliability and great service

Where You Could Grow

• Take greater responsibility for fulfilment partners and distributor performance in priority regions
• Lead logistics setup for new market launches and become the operational owner for specific territories
• Support and mentor junior coordinators as the team grows
• Help build scalable processes and raise the operational standard across markets
• Identify cost‑saving opportunities across freight, warehousing, and routing
• Lead initiatives to improve service levels, reporting accuracy, and operational efficiency
• Contribute to long‑term fulfilment structure and 3PL partnerships
• Play a key role in defining how PerfectTed scales its international supply chain

What We’re Looking For

• 1–2 years’ experience in international shipping, export coordination, or logistics (FMCG/Food & Beverage preferred)
• Strong experience preparing and checking export documentation
• Good understanding of Incoterms; experience working with freight forwarders and customs brokers
• Ability to manage multiple shipments across markets and time zones
• Experience in a high‑growth startup or fast-moving brand
• Calm under pressure and hard to fluster
• Detail-oriented and take strong ownership
• Energised by growth and fast‑paced environments

What We Offer

• Competitive salary + EMI share options (real equity upside)
• A beautiful Shoreditch HQ shared with high-performing teams
• The chance to help scale one of the UK’s most exciting challenger brands