Intern Visa Coordinator

GradBay; Greater London; On-site; GBP 22,000 - 26,000; Full time

Job summary

GradBay in London is seeking an organised Intern Visa Coordinator for a 5.5-month fixed-term contract. You will coordinate the Intern Visa Scheme’s administrative and commercial tasks, ensuring accurate CoS preparation and strong stakeholder communication.

The role supports scheme operations, compliance, and meeting monthly targets. Ideal candidates are detail-oriented with excellent communication skills and the ability to work in a fast-paced environment.

Qualifications

• Highly organised and proactive with excellent attention to detail.
• Strong communication skills with internal and external stakeholders.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience or interest in immigration/visa administration is advantageous.

Responsibilities

• Coordinate administrative and commercial aspects of the Intern Visa Scheme.
• Prepare CoS certificates for interns with accuracy.
• Maintain scheme compliance and document management.
• Build relationships with employers, advisers and stakeholders.
• Support monthly financial and commercial targets.

Skills

Organised

Proactive

Attention to detail

Communication skills

Stakeholder management

Time management

Job description

5.5-Month Fixed-Term Contract | Full-Time | London

We are currently seeking an organised, proactive and detail-oriented Intern Visa Coordinator to join a busy and supportive team on a 5.5-month fixed-term contract.

In this role, you will be responsible for coordinating the administrative and commercial aspects of an Intern Visa Scheme, ensuring a professional, accurate and efficient service is delivered to clients, employers and other key stakeholders.

You will play an important role in supporting the smooth running of the scheme, managing documentation, maintaining strong stakeholder relationships and ensuring all relevant immigration and compliance requirements are consistently met.

Key Responsibilities

Scheme Administration & Coordination

• Respond to requests and queries from clients and stakeholders, providing timely and professional support.
• Prepare Certificates of Sponsorship (CoS) accurately for individual interns.
• Ensure all scheme eligibility criteria are met.
• Coordinate the timely distribution of documentation and information to relevant stakeholders.
• Support the day-to-day administration and smooth operation of the scheme.

Stakeholder Relationship Management

• Build and maintain strong working relationships with employers, immigration advisers and other key stakeholders.
• Communicate regularly with employers and interns to ensure a positive experience throughout the process.
• Help maintain the scheme's reputation by delivering a consistently high standard of service.
• Support the achievement of monthly financial and commercial targets.

Compliance & Reporting

• Maintain a strong understanding of Home Office sponsorship and compliance requirements.
• Ensure accurate filing, record keeping and document management.
• Maintain and regularly update internal reporting systems.
• Work closely with employers and interns to ensure they meet their obligations under the scheme's terms and conditions.
• Provide relevant information and documentation promptly when required.Keep up to date with changes to immigration rules, regulations and policies that may impact the scheme.

About You

We are looking for someone who is highly organised, proactive and comfortable working in a fast-paced environment. You will have excellent attention to detail, strong communication skills and the ability to manage multiple priorities effectively.

You will also demonstrate:

• A positive, can-do attitude and a strong team-focused approach.
• Excellent organisational and time-management skills.
• Strong analytical and problem-solving abilities.
• Confidence communicating professionally with a range of stakeholders, both verbally and in writing.
• The ability to use your own initiative while recognising when to seek support or guidance.
• An interest in reviewing processes and identifying opportunities for improvement.
• A commitment to personal and professional development, with a willingness to learn about the industry and services.

Experience & Skills

Ideally, you will have experience in some of the following areas:

• Providing administrative support, including data entry, document management and coordinating appointments.
• Customer service or client-facing roles, responding to enquiries and maintaining professional relationships.
• Working within a legal environment, law firm or immigration-related department.
• Supporting immigration cases through research, documentation and information gathering.
• Managing large volumes of paperwork and maintaining accurate records.
• Preparing and reviewing documents, with a strong focus on accuracy and attention to detail.
• Identifying and resolving issues effectively.
• Communicating confidently with clients, colleagues and external stakeholders.
• Experience within immigration, visa administration or sponsorship compliance would be advantageous.
• Start date: Mid-February 2027.
• Working hours: 37.5 hours per week, Monday to Friday, 9.00am–5.30pm.
• Probation: Three months.
• Training: Full training will be provided.

Please note that the successful candidate will be required to undergo background screening as part of the recruitment process.