Immigration Coordinator

Elite PiC Ltd; Warwick; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Company events

Free parking

On-site parking

Job summary

FQPS Academy Ltd. in Warwick is seeking an Immigration Coordinator to manage visa applications and ensure compliance. You will coordinate with HR, clients and authorities, preparing documents, tracking deadlines and maintaining accurate records.

The role requires UK immigration knowledge, strong organization, and discreet handling of sensitive information. This is an on-site role with parking options; salary up to £30,000 per year, with opportunities to grow.

Qualifications

• Proven experience in immigration coordination, HR, legal, or administrative roles related to visa processing.
• Understanding of UK immigration laws
• Strong organizational skills with strong attention to detail and time management
• Excellent communication skills (verbal and written) and interpersonal skills
• Ability to interact with internal teams and external authorities
• Ability to handle sensitive information with a high level of confidentiality and professionalism
• Attention to detail and accuracy

Responsibilities

• Manage immigration processes and applications, including work visas, family visas, settlement visas and nationality, etc.
• Assist in preparing applications for individuals and businesses, ensuring compliance with immigration laws and policies.
• Collaborate with HR, Recruitment, and Compliance teams to streamline the immigration process.
• Track and follow up on key deadlines related to visa applications and renewals.
• Assist clients in gathering necessary documentation, tracking visa statuses, and maintaining accurate records.
• Review application documentation for compliance and accuracy, including forms and supporting evidence.
• Respond to client inquiries and provide excellent customer service.
• Provide guidance on appropriate immigration routes, timelines, and processes.
• Liaise with relevant authorities and UKVI.
• Draft initial emails/letters of advice from templates.
• Monitor updates in immigration laws and advise management on changes that may impact the organisation or employees.
• Draft and submit online visa application forms.
• Pay for applications and additional services.
• Book and reschedule appointments at Visa Application Centres.
• Maintain and update case management records accurately.
• Prepare immigration compliance packs for clients.
• Assist on Sponsor Licensing applications
• Prepare and submit immigration documentation in a timely and accurate manner.
• Provide support to employers regarding their immigration compliance obligations.
• Manage the process of obtaining work visas and permits on a global basis.
• Support with arranging necessary appointments such as biometric requirements.
• Monitor critical dates related to employees' immigration cases.
• Assist with right-to-work checks and ensure all immigration documents are compliant with company and legal standards.
• Provide administrative support for onboarding of international employees, including pre-arrival and post-arrival requirements.

Skills

Immigration coordination

HR experience

Administrative skills

Communication skills

Confidentiality

Education

Bachelor's degree in Law, Business Administration, HR or related field

Job description

We are looking a detail-oriented and proactive Immigration Coordinator to join the team. In this role, you will be responsible for managing and supporting immigration and visa processes, ensuring full compliance with immigration laws and regulations, and coordinating with internal teams, clients and external stakeholders.

Key Responsibilities

Case Management

• Manage immigration processes and applications, including work visas, family visas, settlement visas and nationality, etc.
• Assist in preparing applications for individuals and businesses, ensuring compliance with immigration laws and policies.
• Collaborate with HR, Recruitment, and Compliance teams to streamline the immigration process.
• Track and follow up on key deadlines related to visa applications and renewals.

Documentation and Record Keeping

• Assist clients in gathering necessary documentation, tracking visa statuses, and maintaining accurate records.
• Review application documentation for compliance and accuracy, including forms and supporting evidence.

Communication and Support

• Respond to client inquiries and provide excellent customer service.
• Provide guidance on appropriate immigration routes, timelines, and processes.
• Liaise with relevant authorities and UKVI.
• Draft initial emails/letters of advice from templates.
• Monitor updates in immigration laws and advise management on changes that may impact the organisation or employees.

Administrative Tasks

• Draft and submit online visa application forms.
• Pay for applications and additional services.
• Book and reschedule appointments at Visa Application Centres.
• Maintain and update case management records accurately.
• Prepare immigration compliance packs for clients.
• Assist on Sponsor Licensing applications
• Prepare and submit immigration documentation in a timely and accurate manner.

Employer Immigration Compliance Support

• Provide support to employers regarding their immigration compliance obligations.
• Manage the process of obtaining work visas and permits on a global basis.
• Support with arranging necessary appointments such as biometric requirements.
• Monitor critical dates related to employees' immigration cases.
• Assist with right-to-work checks and ensure all immigration documents are compliant with company and legal standards.
• Provide administrative support for onboarding of international employees, including pre-arrival and post-arrival requirements.

Skills and Requirements

Proven experience in immigration coordination, HR, legal, or administrative roles related to visa processing.

Understanding of UK immigration laws

Strong organizational skills with strong attention to detail and time management skills.

Excellent communication skills (verbal and written) and interpersonal skills.

Ability to interact with internal teams and external authorities.

Ability to handle sensitive information with a high level of confidentiality and professionalism.

Attention to detail and accuracy.

Knowledge of immigration laws and regulations.

Ability to work independently and as part of a team.

Preferred Qualifications

Bachelor's degree in Law, Business Administration, Human Resources or a related field.

Previous experience working in legal firm, or international organisation dealing with immigration.

Pay: Up to £30,000.00 per year

• Company events
• Free parking
• On-site parking

Will this role count as your QWE, and who will confirm it?

Check it against the SRA’s questions in two minutes. If there is no COLP or solicitor where you work, the SRA lets a solicitor outside confirm it: an FQPS solicitor can, from £149.