Interim Purchase Ledger

EA First; Birmingham; On-site; GBP 28,000 - 32,000; Full time

Job summary

EA First Ltd is recruiting an interim Purchase Ledger for a Not-for-Profit organisation in Birmingham on an initial 1-3 month contract. The role is onsite and pays £20-£23 per hour via umbrella, with duties spanning from PO to payment processing and month-end tasks.

The candidate should have hands-on Purchase Ledger experience, be highly organised and able to work independently to manage a backlog and support cash flow forecasting.

Qualifications

• Hands-on experience in a Purchase Ledger or Accounts Assistant position.
• End-to-end Purchase Ledger process knowledge.
• Experience with multiple accounting systems; Iplicit advantageous but not essential.
• Good Excel skills and general accounting processes.
• Experience with bank and supplier reconciliations.
• VAT understanding; partial exemption exposure desirable.

Responsibilities

• Manage the purchase ledger from purchase orders to invoice processing and payment.
• Process supplier invoices, match POs and GRNs, ensure correct coding and authorisation.
• Resolve supplier queries and perform supplier statement reconciliations.
• Prepare regular supplier payment runs and weekly payment forecasts.
• Complete weekly bank reconciliations and support cash flow forecasting.
• Process petty cash, credit card transactions and monthly reconciliations.
• Ensure VAT is correctly accounted for and assist with VAT returns.
• Support month-end processes, including accruals, prepayments and journals.
• Maintain fixed asset register and perform ledger reconciliations.
• Assist Finance Manager with month-end reporting and audits.

Skills

Purchase ledger

Accounts payable

Invoice processing

Supplier payments

Bank reconciliations

VAT knowledge

Excel

Not-for-profit experience

Education

AAT qualification or studying

Tools

Iplicit

Microsoft Excel

Job description

EA First is recruiting for an experienced an Interim Purchase Ledger to join a Not-for-Profit organisation in Birmingham on an initial 1-3 month contract. This is an excellent opportunity for a hands-on finance professional who can hit the ground running, support a busy finance team and take ownership of the purchase ledger function. The position is onsite, paying £20-£23 per hour via an umbrella company.

Our client is a highly respected Not-for-Profit organisation with a strong reputation and a commitment to delivering a positive impact within the communities it serves. With an established finance function, the organisation is looking for an experienced Purchase Ledger to provide immediate support during a particularly busy period.

Interim Purchase Ledger:

• Managing the purchase ledger process, from purchase orders through to invoice processing and payment.
• Processing supplier invoices, matching purchase orders and goods received notes (GRNs), ensuring accurate coding and authorisation.
• Resolving supplier queries and completing supplier statement reconciliations.
• Preparing regular supplier payment runs and weekly payment forecasts.
• Completing weekly bank reconciliations and supporting cash flow forecasting.
• Processing petty cash claims, credit card transactions and monthly reconciliations.
• Ensuring VAT is correctly accounted for and supporting quarterly VAT returns.
• Supporting month-end processes, including accruals, prepayments and journals.
• Maintaining the fixed asset register and completing ledger reconciliations.
• Assisting the Finance Manager with month-end reporting, audit queries and wider finance activities.

Interim Purchase Ledger:

• Previous hands-on experience in a Purchase Ledger or Accounts Assistant position.
• Strong understanding of the end-to-end purchase ledger process, including purchase orders, invoice matching and supplier payments.
• Experience working with multiple accounting systems; knowledge of Iplicit would be advantageous but is not essential.
• Good working knowledge of Microsoft Excel and general accounting processes.
• Experience completing bank and supplier reconciliations.
• Understanding of VAT, with exposure to partial exemption VAT desirable.
• Previous experience within the Not-for-Profit would be beneficial.
• AAT qualified or studying towards an accounting qualification would be advantageous.
• Highly organised, with excellent attention to detail and the ability to prioritise competing deadlines.
• Confident working independently, with the ability to quickly get up to speed and manage an existing backlog.

• £20-£23 per hour, depending on experience.
• Initial 1-3 month contract.
• Opportunity to join a Not-for-Profit organisation.
• Varied, hands-on role with responsibility across purchase ledger and wider finance activities.
• Opportunity to make an immediate impact within a supportive finance team.

EA First Ltd are acting as an Employment Business for this temporary vacancy.