Purchase Ledger Assistant

SF Partners; South Derbyshire; On-site; GBP 30,000 - 37,000; Full time

Benefits offered by this job

Company pension scheme

Life assurance

33 days holiday per year

Job summary

SF Partners is recruiting a Purchase Ledger Administrator to join a busy Head Office finance team in South Derbyshire. The role focuses on purchase ledger, supplier accounts and invoice processing, with wider finance administration support.

You’ll work closely with Finance and Operations to keep the ledger accurate and provide a responsive service to suppliers and internal teams. Temp to perm or permanent depending on candidate.

Qualifications

• Previous purchase ledger experience is desirable
• Experience in accounts or finance administration is welcomed
• Comfortable communicating with suppliers and colleagues
• Able to handle financial information confidently

Responsibilities

• Manage and maintain supplier accounts across assigned areas
• Match invoices to purchases and chase outstanding orders
• Code invoices to correct nominal codes
• Reconcile supplier statements and resolve discrepancies
• Process BACS payments
• Enter invoice data into Insphire and Sage, ensuring VAT is correct
• Liaise with suppliers and depots to resolve queries
• Keep the trial balance up to date for review
• Process petty cash receipts and ensure correct coding
• Support month-end and year-end accounts
• Assist with year-end audit preparation
• Handle customer and supplier queries professionally
• Provide general finance admin support as needed

Skills

Highly organised

Attention to detail

Finance systems

Microsoft Office

Invoice processing

Supplier queries

Tools

Insphire

Sage

Job description

Purchase Ledger Administrator

£33,240 per annum

Full-time, Monday to Friday

Looking at Temp to Perm or straight Perm, depending on the candidate

South Derbyshire

SF Partners are recruiting for a Purchase Ledger Administrator to join a busy Head Office finance team.

This is a varied finance role with a strong focus on purchase ledger, supplier accounts and invoice processing, alongside some wider finance administration. You'll work closely with the Finance and Operations teams, helping to keep the ledger accurate and ensuring suppliers and internal teams receive a responsive service.

The role will include:

• Managing and maintaining supplier accounts across your assigned areas of the purchase ledger


• Matching invoices to purchases and chasing outstanding orders


• Coding invoices to the correct nominal codes


• Reconciling supplier statements and resolving discrepancies


• Processing BACS payments


• Accurately entering invoice information into Insphire and Sage, including the correct VAT treatment


• Liaising with suppliers and depots to resolve queries and keep the ledger running smoothly


• Keeping the trial balance up to date for review


• Processing petty cash receipts and ensuring transactions are correctly coded


• Supporting month-end and year-end accounts


• Assisting with year-end audit preparation


• Dealing with customer and supplier queries in a professional and timely manner


• Providing general administrative support to the wider finance team where required

About you:

We're looking for someone with previous experience in purchase ledger, accounts or finance administration, who is confident working with financial information and comfortable communicating with suppliers and colleagues.

You’ll need to be:

• Highly organised with strong attention to detail


• Confident using finance systems and Microsoft Office


• Comfortable handling invoice processing, reconciliations and supplier queries


• A clear and professional communicator


• Able to work independently while also being part of a wider team


• Reliable, positive and committed to producing accurate work

Previous purchase ledger experience would be desirable, but we'd also consider someone with a solid accounts or finance administration background who is looking to develop further within a finance team.

The package:

• £33,240 per annum


• Monday to Friday, 37.5 hours per week


• 33 days' holiday including bank holidays and festive shutdown


• Company pension scheme


• Life assurance