Interim Project Administration

Eden Scott; City of Edinburgh; Remote; GBP 21,000 - 26,000; Full time

Benefits offered by this job

Fully remote

Values-driven charity

Supportive team

Varied workload

Meaningful projects across Scotland

Job summary

Eden Scott is supporting a leading Scottish charity to recruit a Project Administrator. This role is primarily home-based with occasional travel, supporting training and community engagement programmes across Scotland.

You will coordinate workshops, manage participant processes, and ensure accessibility arrangements while liaising with stakeholders and internal teams. The successful candidate will have strong organisational skills, experience in administration or project support, and the ability

Qualifications

• Previous administrative/project support experience.
• Excellent organisational skills with ability to manage multiple priorities.
• Strong attention to detail and accuracy.
• Experience maintaining databases, spreadsheets and records.
• Confidence communicating with a wide range of stakeholders.
• Proficient with Microsoft Office (Excel, Word, Teams).
• Experience organising meetings, events or workshops.
• Ability to work independently in a remote environment.
• Desirable: Charity/voluntary/public sector experience.
• Understanding of accessibility and inclusive working practices.

Responsibilities

• Coordinate participant recruitment and registration for projects and training activities.
• Organise workshops, meetings and training sessions across Scotland.
• Coordinate accessibility services (interpreters, captioners) and accessible formats.
• Process payments and expenses; assist with budgets and finance admin.
• Distribute surveys and collect feedback; assist with reports and updates.
• Schedule meetings, prepare agendas and take minutes; maintain project calendars.

Job description

Eden Scott is delighted to be supporting a leading Scottish charity to recruit a Project Administrator to join their team. This is an exciting opportunity for an organised and proactive administrator who enjoys coordinating projects, events and stakeholder engagement activities. Working remotely, you will provide comprehensive administrative and project support across a range of training and community engagement programmes. You will play a key role in ensuring the smooth delivery of workshops, participant activities, accessibility arrangements and project administration while supporting meaningful projects that make a positive difference across Scotland. This role is primarily home-based, with occasional travel for meetings and events, typically around two days a month.

Key Responsibilities

• Coordinate participant recruitment and registration processes for project and training activities. Manage expressions of interest and maintain accurate participant records. Maintain databases, attendance logs and project documentation. Communicate with participants before and after workshops and events. Record and manage access requirements, ensuring appropriate support is arranged.
• Organise and coordinate workshops, meetings and training sessions across Scotland. Liaise with venues regarding bookings, accessibility requirements, catering and room setup. Arrange travel and accommodation where required. Prepare workshop materials, delegate packs and supporting documentation. Manage event registrations and attendance tracking.
• Coordinate communication support services including interpreters, captioners and other accessibility requirements. Ensure information and materials are available in accessible formats. Support the creation and distribution of accessible resources. Maintain accurate records of adjustments and support arrangements provided.
• Process participant payments and expenses in line with organisational procedures. Prepare and update payment records and monitoring spreadsheets. Liaise with finance colleagues to ensure timely processing of payments. Track project expenditure and assist with budget monitoring activities. Support purchase orders, invoice processing and general finance administration.
• Distribute surveys, questionnaires and feedback forms. Collate participant feedback and evaluation information. Maintain project records and supporting evidence for reporting purposes. Assist with producing reports, summaries and project updates.
• Schedule meetings and maintain project calendars. Prepare agendas, meeting papers and take minutes. Coordinate communication between internal teams, external partners and stakeholders. Maintain electronic filing systems and project documentation. Provide general administrative support across the wider team as required.

About You

• Previous experience in an administrative, project support or coordination role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and a high level of accuracy.
• Experience maintaining databases, spreadsheets and records.
• Confidence communicating with a wide range of stakeholders.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Teams.
• Experience organising meetings, events or workshops.
• Ability to work independently in a remote environment.
• Desirable: Experience working within the charity, voluntary or public sector.
• Understanding of accessibility and inclusive working practices.
• Basic finance administration experience including expenses, invoices or payment processing.

• Fully remote working with excellent flexibility.
• The opportunity to work for a values-driven charity making a real impact.
• Supportive and collaborative team environment.
• Varied and interesting workload.
• Opportunity to contribute to meaningful projects across Scotland.