Infrastructure Project Support Specialist

Millbank; Rutherglen; Presencial; GBP 24.000 - 30.000; Jornada completa

Descripción de la vacante

Millbank Holdings Ltd is seeking an organised administrator or project support specialist to join its busy project environment in Scotland. The role offers exposure to large infrastructure programmes and a chance to support project delivery from concept through execution.

You will coordinate meetings, manage diaries and travel, handle documentation, and support onboarding and timesheet compliance. This is a 37-hour week role based at Kentigern House with SC clearance eligibility.

Formación

• Experience providing administrative or project support in busy environments such as project, engineering, infrastructure, defence, construction, or technical settings.
• Proficiency in Microsoft Word, Excel, PowerPoint and ability to manage multiple priorities and produce professional documentation.

Responsabilidades

• Provide administrative and project support to project management and engineering teams.
• Coordinate meetings, appointments, workshops, and project events.
• Prepare, format, compile, and distribute reports, board packs, meeting packs, and project documentation.
• Take meeting minutes and maintain action trackers, ensuring actions are monitored and distributed appropriately.
• Manage travel arrangements and associated logistics.
• Support office administration activities including workspace coordination and facilities-related matters.
• Coordinate visitor arrangements including site access, passes, meeting facilities, and catering requirements.
• Provide high-quality customer service via telephone, email, and face-to-face interactions.
• Support onboarding activities for new starters including induction coordination and equipment requests.
• Maintain databases, records, templates, mailing lists, and administrative systems.
• Organise conferences, stakeholder events, team engagements, and project functions.
• Monitor and support timesheet compliance across the team.
• Provide diary and email management support, identifying priority actions and resolving scheduling conflicts.
• Maintain team calendars and project diaries.
• Assist with document control activities including document logging, issuing, tracking, and record management.
• Work collaboratively with other administrative professionals to promote consistency and best practice across teams.

Conocimientos

Microsoft Office

Diary management

Meeting coordination

Document control

Communication

Time management

Customer service

Herramientas

Word

Excel

PowerPoint

Adobe Acrobat

Document management systems

Descripción del empleo

Millbank Holdings Ltd is seeking an organised administrator or project support specialist to join its busy project environment in Scotland. The role offers exposure to large infrastructure programmes and a chance to support project delivery from concept through execution.

You will coordinate meetings, manage diaries and travel, handle documentation, and support onboarding and timesheet compliance. This is a 37-hour week role based at Kentigern House with SC clearance eligibility.