Information Manager / Document Controller - Major Projects

Kilnbridge Construction Services Limited; United Kingdom; Remote; GBP 32,000 - 42,000; Full time

Job summary

Kilnbridge Construction Services Limited is seeking an Information Manager / Document Controller to join the Kilnbridge Project Office (Site-Based) in Kent/SE England. You will manage project documentation and site administration in line with company procedures, reporting to the Administration Manager and working with engineers, surveyors and head office support.

Key duties include logging and distributing documents, maintaining filing systems, producing reports and ensuring registers are up to

Qualifications

• Minimum of 2 years’ experience in a similar Document Controller / Information Manager role within the construction industry
• Knowledge of EDMS systems and document control processes
• Proficient in Microsoft Office applications and general IT systems
• Excellent organisational, planning and prioritisation skills
• Strong attention to detail and ability to produce accurate documentation
• Effective written and verbal communication skills
• Ability to build and maintain strong relationships with colleagues, clients and stakeholders
• Able to work under pressure and manage multiple priorities across projects
• Confident, proactive and professional approach to work
• Ability to remain calm under pressure and problem solve effectively
• Willingness to support team development and collaborate across functions
• Alignment with Kilnbridge values: Responsibility, Integrity, Teamwork and Excellence

Responsibilities

• Familiarise yourself with project document control requirements, reporting any deviations or issues
• Work closely with the project team to check, log, register, stamp and distribute all correspondence, documents and drawings
• Maintain site filing systems (electronic and hard copy) in line with company procedures
• Format and issue correspondence, emails, meeting minutes and reports in standard company format
• Assist with the preparation of reporting documentation when required
• Ensure all document registers are accurate, complete and up to date
• Generate reports as required by the project team
• Identify and report any risks to information flow or document control processes
• Ensure obsolete or superseded documents are correctly referenced and access is restricted
• Liaise with contractors, subcontractors and external stakeholders where required
• Support the Project Management Team in compiling handover documentation and client packs
• Maintain site office standards, ensuring a professional and organised environment
• Ensure office supplies and stationery are adequately maintained
• Support project archiving processes at completion (electronic and hard copy)
• Provide general administrative support to the site team as required

Skills

EDMS systems

Microsoft Office

Organisational skills

Attention to detail

Communication skills

Teamwork

Prioritisation

Construction industry experience

Job description

Kilnbridge Construction Services Limited is seeking an Information Manager / Document Controller to join the Kilnbridge Project Office (Site-Based) in Kent/SE England. You will manage project documentation and site administration in line with company procedures, reporting to the Administration Manager and working with engineers, surveyors and head office support.

Key duties include logging and distributing documents, maintaining filing systems, producing reports and ensuring registers are up to