Information Manager

Vanderlande Industries B.V.; Greater London; On-site; GBP 50,000 - 70,000; Full time

Benefits offered by this job

Aviva Medical Cover

Pension with Aviva

28 days annual leave

Cycle to work scheme

YuLife Wellbeing membership

Achievers recognition platform

Job summary

Vanderlande Industries B.V. is seeking an Information Manager in London to support UK Airports Project Execution. You will manage project documentation, oversee document control workflows, and coordinate handover and archive processes across multiple systems and teams.

The role requires strong experience in information management, collaboration with engineers and project managers, and a focus on accurate, timely document delivery. Excellent IT skills and autonomy are essential.

Qualifications

• Experience in Information Management, Document Control, or project coordination.
• Experience with Common Data Environments (Aconex, Forma, M‑Files, SharePoint).
• Experience managing engineering documentation in a project setting.
• Proven ability to maintain document control processes.
• Excellent communication skills and strong IT proficiency.
• Autonomous and capable of handling multiple priorities and deadlines.
• Experience in engineering, infrastructure, airport, or manufacturing environments.
• Knowledge of handover requirements and lifecycle information management.
• Knowledge of CDM regulations and BIM concepts.
• Bachelor’s degree or equivalent qualification in a related discipline.

Responsibilities

• Support project teams in creating and updating project documentation using templates and information management systems.
• Manage document review, approval, and release workflows across systems.
• Ensure documentation is controlled, versioned, and maintained throughout the lifecycle.
• Monitor status and deadlines for submissions and reviews.
• Coordinate preparation and delivery of handover documentation.
• Ensure records are complete, accurate, and archived per company requirements.
• Facilitate consolidation and retention of project records for audit purposes.
• Liaise with Project Managers, Engineers, Commercial teams, Planning, and suppliers.
• Coordinate collection and submission of supplier/subcontractor documentation.
• Interface with client information management teams for smooth transfer of docs.

Skills

Information Management

Document Control

Project Coordination

Communication

IT Proficiency

Autonomy

Prioritization

Industry Experience

Handover Knowledge

CDM Regulations

Engineering Documentation

Education

Bachelor's degree or equivalent

Tools

Aconex

Forma

M-Files

SharePoint

Autodesk Forma

Job description

Job Title Information Manager

Job Description Reports to: Information Management Lead Airports UK & Ireland Location: London – Heathrow Contract Type: Permanent Introduction to role Vanderlande is the global market leader in airport baggage handling systems. Within the Project Execution team, the Information Management team supports the delivery of all UK projects by managing handover and project documentation, maintaining document control within Vanderlande's management systems, and coordinating documentation across customer databases and document control platforms. As part of our UK Airports Project Execution team, the Information Management function supports the successful delivery of airport projects by ensuring the effective management, control, and handover of project information and documentation throughout the project lifecycle.

Role Responsibilities

• Support project teams in the creation, maintenance, and updating of project documentation using approved templates, processes, and information management systems.
• Manage document review, approval, and release workflows across Vanderlande and client document management systems.
• Ensure project documentation is accurately controlled, version managed and maintained throughout the project lifecycle.
• Monitor document status and progress, ensuring deadlines for submissions and reviews are achieved.
• Ensure project documentation is accurate, complete, and fit for purpose.
• Coordinate the preparation and delivery of project handover documentation.
• Ensure all project records are complete, accurate, and archived in accordance with company requirements.
• Facilitate the consolidation and retention of project records for future reference and audit purposes.
• Liaise with Project Managers, Engineering Project Leaders, Engineers, Commercial teams, Planning teams, Integration Managers, suppliers, subcontractors, and clients.
• Coordinate the collection, review, and submission of supplier and subcontractor documentation.
• Interface with client information management teams to ensure smooth transfer and acceptance of project documentation.

Role Qualification and Skills

• Previous experience in Information Management, Document Control, Project Coordination, or a related discipline.
• Experience managing data and information within a Common Data Environment (Aconex, Forma, M-files, SharePoint, Autodesk Forma).
• Experience managing technical or engineering documentation in a project environment.
• Proven ability to maintain document control processes.
• Excellent communication skills, with a high level of IT proficiency.
• Self-motivated and capable of working independently.
• Ability to manage multiple priorities and meet deadlines.
• Experience working within engineering, infrastructure, construction, airport, automation, or manufacturing environments.
• Knowledge of project handover requirements and lifecycle information management.
• Good understanding of CDM regulations, technical documentation, BIM delivery, and operational information requirement.
• Bachelor's degree or equivalent qualification in Business Administration, Engineering, Information Management, Project Management, or a related discipline.

What we offer

• 28 days annual leave (excluding public holidays)
• Aviva Medical Cover
• YuLife – Wellbeing membership with fast access to GP appointments, promotion of health and wellbeing along with daily quests to gain Yucoins that can be swapped for shopping vouchers
• A challenging work environment with lots of opportunities of career progression.
• Cycle to work scheme
• Yellow Nest is a salary exchange scheme that reduces childcare costs for parents and employers
• Pension with Aviva
• Access to Achievers an award-winning recognition platform that inspires to recognise your coworkers Where points are awarded that can be exchanged for a range of goods and discounts.

Diversity & Inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age marital status or disability status. If you feel there is a barrier that potentially prevents you from applying, we are always happy to discuss or explore, any reasonable adjustments can be made to support your application.

Every day, millions of people rely on Vanderlande without even knowing it. From baggage checked in at the airport to parcels on their way to someone’s doorstep, our automation solutions help keep the world moving. Vanderlande designs, delivers, and supports automation technology, operational software, and lifecycle services for leading airports and parcel operations worldwide. Across more than 100 countries, our customers rely on us to keep their operations moving reliably, efficiently, and sustainably. Behind every solution are the people who make it happen. At Vanderlande, how we work matters just as much as what we deliver. Our values, Every Day Better, We Care, and Team Play, guide how we collaborate, support each other, and create value for our customers. Here, you can work with colleagues across disciplines and cultures, contribute to work that makes a difference, and build your future in an organisation that invites you to grow. Explore what is possible at Vanderlande and discover how you can make an impact. Aspire. Grow. Achieve. Together.