Information & Document Control Lead – Heathrow

Vanderlande Industries GmbH; Greater London; Hybrid; GBP 40,000 - 70,000; Full time

Benefits offered by this job

28 days annual leave

Aviva Medical Cover

YuLife wellbeing membership

Cycle to work scheme

Yellow Nest salary exchange

Pension with Aviva

Achievers recognition platform

Job summary

Vanderlande Industries GmbH is seeking an organised Information Manager (Information & Document Control Coordinator) to join the Heathrow-based UK Airports Project Execution team. You will manage project documentation, control versioning, and coordinate documentation across Vanderlande and client systems to support handover and audits.

You will liaise with project teams, customers and suppliers, ensuring timely reviews and compliant documentation throughout the project lifecycle in a structured

Qualifications

• Experience in Information Management, Document Control or Project Coordination.
• Experience handling data within a Common Data Environment (CDE).
• Experience managing engineering documentation in a project environment.
• Proven ability to maintain document control processes.
• Excellent communication with high IT proficiency.
• Self-motivated, able to work independently and meet deadlines.
• Experience in engineering, infrastructure, aviation, or manufacturing environments.
• Knowledge of handover requirements and lifecycle information management.
• Understanding of CDM regulations, BIM delivery, and operational information needs.
• Bachelor-level qualification in Business Admin, Engineering, Information Management, or related.

Responsibilities

• Support creation, maintenance and updating of project documentation using templates and information management systems.
• Manage document review, approval and release workflows across systems.
• Ensure documentation is version controlled and maintained throughout the lifecycle.
• Monitor status and deadlines for submissions and reviews.
• Coordinate handover documentation preparation and delivery.
• Ensure records are complete, accurate and archived per requirements.
• Facilitate consolidation and retention of project records for audits.
• Liaise with Project Managers, Engineers, Commercial and Planning teams, suppliers and clients.
• Coordinate collection and submission of supplier/subcontractor documentation.
• Interface with client information management teams for smooth transfer of docs.

Skills

Communication skills

Self-motivated

Independent work

Multitasking

Structured / detail-oriented

Education

Bachelor's degree or equivalent

Tools

Aconex

Forma

M-files

SharePoint

Autodesk Forma

Job description

Vanderlande Industries GmbH is seeking an organised Information Manager (Information & Document Control Coordinator) to join the Heathrow-based UK Airports Project Execution team. You will manage project documentation, control versioning, and coordinate documentation across Vanderlande and client systems to support handover and audits.

You will liaise with project teams, customers and suppliers, ensuring timely reviews and compliant documentation throughout the project lifecycle in a structured