Business Operations Analyst (Contract)

Sword Group; Glasgow; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Career development

Flexible working

Generous benefits

Job summary

Sword Group is seeking a Business Operations Analyst to support procurement, financial administration, supplier governance and workforce management.

You will drive operational reporting, maintain controls and improve processes across Renewables DIGITAL. Strong finance admin experience with POs, invoicing and trackers is essential, along with hands-on Microsoft 365 and Power BI usage. Flexible working and comprehensive benefits are offered.

Qualifications

• Experience supporting portfolio, PMO, finance and procurement of business operations functions.
• Understanding of procurement, purchasing and supplier governance processes.
• Experience with financial controls, commitments and invoice administration.
• Strong organisational and stakeholder coordination skills.
• Experience analysing business processes and identifying opportunities for improvement.
• Ability to map, document and simplify processes.
• Hands-on experience with Microsoft 365, including Excel, SharePoint, Teams, Outlook and PowerBI.
• Data analysis experience including reconciliation and reporting.
• Experience maintaining trackers, report and management information.

Responsibilities

• Procurement: Manage requisitions, reporting, tracking and admin duties.
• Financial Control & Supplier Governance: Maintain financial records, support governance, auditability and invoice processing.
• Workforce Administration & Timesheet Management: Admin support for contractors and timesheet processes; weekly missing timesheet reports.
• Process Improvement, Standards & Governance: Analyze processes and document standards; monitor compliance and suggest actions.

Skills

Organizational skills

Stakeholder coordination

Process analysis

Documentation

Tools

Microsoft PowerBI

SharePoint

Excel

Teams

Outlook

Job description

Sword is a leading provider of business technology solutions within the Energy, Public and Finance Sectors, driving real transformation change within our clients. We use proven technology, specialist teams and domain expertise to build solid technical foundations across platforms, data and business applications. We have a passion for using technology to solve business problems, working in partnership with our clients to help in achieving their goals.

We are looking for a Business Operations Analyst, to play a key role in supporting the smooth and effective running of business operations across procurement, financial administration, supplier governance and workforce management.

The role will provide operational support across procurement, financial administration, supplier governance and workforce management activities within Renewables DIGITAL, ensuring accurate reporting, strong governance, effective controls and high-quality management information. The role will also support the continuous improvement, standardisation and documentation of processes to simplify ways of working and improve stakeholder experience.

This is an excellent opportunity for a highly organised and detail-oriented professional with strong financial administration experience, particularly in purchase orders, invoicing, receipting and tracker management.

Procurement

• Ensure purchase requisitions, procurement reporting and associated tracking activities are accurately and timely. Providing visibility to relevant stakeholders.
• Manage purchase requisitions self-service reporting
• Raising requisitions
• Maintaining trackers and supporting admin duties

Financial Control and Supplier Governance

• Maintain accurate financial records and supporting documentation to support governance, auditability and efficient invoice processing
• Administer relevant reporting
• Support receipting processes
• Reconcile information between various systems used in the process
• Manage document control for orders, invoices and supporting records

Workforce Administration & Timesheet Management

• Provide admin support for contractors and employee timesheet processes
• Produce weekly missing timesheet reports
• Support users with queries and issue resolution

Process Improvement, Standards and Governance

• Analyse existing business processes and identify opportunities for improvement
• Contribute to the development, documentation and maintenance of standards, procedures and process guides
• Monitor process compliance and recommend corrective actions where issue arise

• Experience supporting portfolio, PMO, finance, procurement of business operations functions
• Understanding of procurement, purchasing and supplier governance processes
• Experience working with financial controls, commitments and invoice administration
• Strong organisational and stakeholder coordination skills
• Experience analysing business processes and identifying opportunities for improvement
• Ability to map, document and simplify processes
• Hands on experience with Microsoft365, including Excel, SharePoint, Teams, Outlook and PowerBI
• Data analysis experience including reconciliation and reporting
• Experience maintaining trackers, report and management information

At Sword, our core values and culture are based on caring about our people, investing in training and career development and building inclusive teams where we are all encouraged to contribute to achieve success.

We offer comprehensive benefits designed to support your professional development and enhance your overall quality of life. In addition to a Competitive Salary, here's what you can expect as part of our benefits package:

• Personalised Career Development: We create a development plan customised to your goals and aspirations, with a range of learning and development opportunities within a culture that encourages growth.
• Flexible working: Flexible work arrangements to support your work-life balance. We can’t promise to always be able to meet every request, however are keen to discuss your individual preferences to make it work where we can.
• A Fantastic Benefits Package: This includes generous annual leave allowance, enhanced family friendly benefits, pension scheme, access to private health, well-being, and insurance schemes, an employee assistance programme, discounted cash plan and more…..

At Sword we are dedicated to fostering a diverse and inclusive workplace and are proud to be an equal opportunities employer, ensuring that all applicants receive fair and equal consideration for employment, regardless of whether they meet every requirement. If you don’t tick all the boxes but feel you have some of the relevant skills and experience we’re looking for, please do consider applying and highlight your transferable skills and experience. We embrace diversity in all its forms, valuing individuals regardless of age, disability, gender identity or reassignment, marital or civil partner status, pregnancy or maternity status, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. Your perspective and potential are important to us.

If we can do anything to help make the hiring process more accessible, please let our talent acquisition team know when you apply so we can support any adjustments.