Information Management Advisor (Contractor)

Red Rock Renewables; City of Edinburgh; On-site; GBP 45,000 - 65,000; Part time

Job summary

Red Rock Renewables, based in Edinburgh, seeks an Information Management Advisor (Contractor) to support the Data and Information Manager in setting up, maintaining, and developing document and data management systems.

The role focuses on EDMS administration, workflow maintenance, and ensuring compliance with regulations while enabling efficient information management across projects in the renewables sector.

Qualifications

• 5 years' experience in a document control, quality control or compliance background.
• Experience with Information and Document Management systems (Viewpoint for Projects and SharePoint).
• Excellent knowledge and experience of Microsoft Office applications.

Responsibilities

• Administer and manage the Electronic Document Management System (EDMS) including SharePoint.
• Implement and maintain EDMS workflows via M365 Power Automate.
• Ensure configurations are tested, efficient and adaptable to growth.
• Coordinate Information Management Audit schedule and log findings.
• Enforce controlled processes for document creation, review, issuing and access.

Skills

Communication skills

Organised

Time management

Work under pressure

Team player

Enthusiastic learner

Education

Bachelor's degree

Document Control qualification

Tools

SharePoint

Viewpoint for Projects

Microsoft Office

Job description

Job Title: Information Management Advisor (Contractor)

Department: Corporate Support

Location: Edinburgh

Reports to: Data and Information Manager

Employment Type: Contractor

Company Profile

Red Rock Renewables is an investor, owner, operator and developer of renewable energy projects. Based in Edinburgh, Scotland, our growing team are passionate about generating clean energy and supporting the UK and Europe’s net zero ambitions.

Our current portfolio includes five part or fully owned wind farm projects, each at different lifecycle stages. Our operational wind farms – Afton (100% equity), Beatrice (25%)– have an installed capacity of 320 MW (RRPL proportion), while our development projects – Benbrack onshore wind farm in the South West of Scotland (100%) and Inch Cape offshore wind farm off the East Coast (50%) – will deliver an additional 570 MW.

We are committed to long term investment in the Scottish and UK market, onshore and offshore wind sectors in particular, but also in other sustainable energy technologies. Our Edinburgh headquarters puts us at the heart of the UK industry, while our team’s expertise and experience working on some of the world’s largest energy infrastructure projects allows us a unique opportunity to consider a variety of different opportunities and we welcome candidates to join us on this journey.

Red Rock Renewables was established in 2016 when SDIC Power, a global power generation company headquartered in Beijing, China acquired Repsol’s UK wind portfolio. For more information on Red Rock Renewables and what it’s like to work with us, visit https://www.redrockrenewables.com/.

Job Purpose

Responsible for supporting the Data and Information Manager in setting up, maintaining, and developing the document and data management systems.

Job Description

1. Administration and Management of the electronic document Management System (EDMS), SharePoint.
2. Implementation of new and maintenance of existing EDMS workflows, via M365 Power Automate.
3. Ensuring that all configurations are tested, efficient, effective and sufficiently flexible to adapt to a growing organisation.
4. Maintain and coordinate the Information Management Audit schedule, whilst carrying out assigned audits and logging as required findings.
5. Enforce controlled processes and practices for the creation, review, modification, issuance, distribution and accessibility of internal and external documents.
6. Providing quality assurance in compliance with document to ensure that documents and records are managed to satisfy site licence requirements, statutory regulations, company and local directives, procedures and safety rules.
7. Facilitate and manage the EDMS access and training of internal and external personnel to ensure competency and provide on-going user support.
8. Effective delivery of assigned work scope.
9. Monitoring and reporting progress and proactively trouble shooting, problem solving when issues arise.
10. Assist in the planning and administration of implementation and continual improvement of the Information Management Strategy for effectiveness and efficiency.

Skills

Essential

• Strong and confident communication skills, verbal and written
• Well organised and self-motivated with the ability to work as part of a team;
• Proven time management skills, working to deadlines and ability to priorities tasks and objectives
• A strong work ethic, and the ability to work well under pressure to deliver high quality work in a demanding environment
• Enthusiastic, conscientious and keen to learn

Desirable

• Professional demeanour and Strong interpersonal skills

Knowledge and Experience Required

Essential

• 5 years previous experience within a document control, quality control or compliance background.
• Experience with implementation, development and maintenance of
• Information and Document Management systems (Viewpoint for Projects and SharePoint)
• Excellent knowledge and experience of Microsoft Office applications

Desirable

• Proven experience working on Engineering and Construction Projects
• Expertise/experience in the renewables industry.
• Excellent knowledge and experience of Microsoft Office applications

Qualifications

• SCQF Level 9 (Bachelor’s Degree), SCQF Level 8 (HND) or SCQF level 7 (HNC)
• Document Control related qualification.

Core Competencies

• Effective Communication
• Trust & Integrity
• Team Orientated
• Decisive
• Strategic Vision
• Adaptable
• Commercial/Business Awareness

What we offer

The chance to work amongst a friendly, dedicated, sociable team and benefit from social, health and wellbeing initiatives. We are committed to providing ongoing training opportunities for all staff and invest in allowing you to reach your career goals. Through implementation of our hybrid working policy, we are committed to supporting a positive work-life balance for our employees whilst also maintaining valuable face time in the office.

We're committed to achieving an equal gender balance and greater representation of all ethnic groups, both in our company and within the renewables industry. Diversity and inclusivity are central to our strength as a team as well as our culture as a business.

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process, and you will be asked whether your require any during your application.