Information Coordinator/ Document Controller

Wates Smartspace; Greater London; On-site; GBP 32,000 - 52,000; Full time

Job summary

Wates Residential are looking for a Document Controller to support our project team with the management and control of digital information, including drawings and associated project documentation. You’ll work with Common Data Environments and other digital platforms to ensure information remains accurate, accessible and securely managed throughout every stage of a project.

Experience with Viewpoint 4Projects is desirable.

Qualifications

• CDE management and administration knowledge.
• Experience with Viewpoint for Projects (Viewpoint 4Projects).
• Digital or hard-copy document control experience.
• BIM and digital construction concepts understanding.
• Awareness of information management standards like ISO 19650.
• Information security awareness.
• Understanding of construction and design management processes.
• Knowledge of Dalux is a plus.

Responsibilities

• Coordinating the receipt, validation, classification, distribution, workflow and retrieval of project information.
• Administering and supporting the implementation of Common Data Environments.
• Establishing and monitoring information exchange processes, including file-naming protocols.
• Acting as a point of contact for project teams, suppliers, consultants and clients requiring information management or CDE support.
• Producing project status reports and dashboards covering areas such as information compliance, RFIs and technical submissions.
• Helping projects maintain an accurate and reliable set of digital information.
• Providing training and troubleshooting support for CDE-related systems.
• Attending meetings as a subject‑matter expert and advising stakeholders on information management.

Skills

CDE management

Document control

BIM / digital construction

ISO 19650 awareness

Information security

CDM processes

Viewpoint 4Projects familiarity

Tools

Viewpoint for Projects (Viewpoint 4Projects)

Dalux

Job description

Do you have experience managing siteinformation?

Are you organised, detail-focused and confident supporting project teams, consultants and supply-chain partners?

Wates Residential are looking for a Document Controller to support our project team with the management and control of digital information, including drawings and associated project documentation.

You’ll help ensure information remains accurate, accessible and appropriately managed throughout every stage of a project. Working with Common Data Environments and other digital platforms, you’ll support compliance with our information requirements and relevant industry standards, including ISO 19650 where applicable.

The role

Reporting to the Information Manager, you’ll provide day-to-day information management and document control support across our projects.

Your responsibilities will include:

• Coordinating the receipt, validation, classification, distribution, workflow and retrieval of project information.
• Administering and supporting the implementation of Common Data Environments.
• Establishing and monitoring information exchange processes, including file-naming protocols.
• Acting as a point of contact for project teams, suppliers, consultants and clients requiring information management or CDE support.
• Producing project status reports and dashboards covering areas such as information compliance, RFIs and technical submissions.
• Helping projects maintain an accurate and reliable set of digital information.

You’ll also provide training and troubleshooting support for CDE-related systems, attend meetings as a subject‑matter expert and offer practical information management guidance to project stakeholders.

What we’re looking for

You’ll have a good understanding of:

• Common Data Environment management and administration, including experience using Viewpoint for Projects (Viewpoint 4Projects).
• Digital or hard-copy document control.
• Building Information Modelling and digital construction concepts.
• Information management standards, including awareness of ISO 19650.
• Information security.
• Construction and design management processes.
• Knowledge of Dalux would be an advantage

Our commitments:

Wates is proud to be an employer where anyone can thrive, and we welcome applications from candidates of all backgrounds. We encourage you to apply even if you don’t meet every requirement, as we value transferable skills and assess all applications fairly.

We don’t discriminate based on a criminal record; all applications are reviewed on an individual basis against the requirements of the role. Some roles may require additional checks, due to the nature of the work. As a Disability Confident Leader, we offer an interview to applicants with a disability who meet the minimum criteria for the role and opt in to the Disability Confident scheme. Reasonable adjustments are available, please contact us at [e-mail]