Information Controller

Randstad Construction & Property; Glasgow; On-site; GBP 26,000 - 38,000; Full time

Job summary

Randstad Construction & Property is seeking an Information Controller to join a major regional scheme in the UK. You will manage and maintain the project Common Data Environment (CDE), ensuring alignment with company, client, and project standards across information management processes.

The role requires experience in document control, proficiency with M365, and the ability to train team members on IM systems.

Qualifications

• Experience in Information Management or Document Control.
• Proficient with Microsoft 365 and accurate record-keeping.
• Experience setting up/using electronic document management systems (CDE).
• Strong ability to maintain clear records, input data quickly and retrieve information.
• Educated to NVQ level or equivalent.
• Exceptional attention to detail.

Responsibilities

• Coordinate Information Management processes in line with ISO 19650.
• Set up and maintain permissions and systems, feeding into project documentation.
• Input data into registers, distribute controlled documents to staff, subcontractors and suppliers.
• Issue/receive controlled documentation, log distributions, and create electronic transmittals.
• Support IM team with issuing, receiving and tracking deliverables to close-out.
• Perform admin duties: photocopying, scanning, metadata checks, and audits of document databases.
• Maintain accurate document registers and action lists; ensure compliance with procedures.
• Be the primary contact for IM queries and provide system training to team members.

Skills

Document Control

M365 Proficiency

E-Doc Systems

Data Entry

Attention to Detail

NVQ Level

Education

NVQ level or equivalent

Tools

Trimble Viewpoint

Job description

Would you like to work for an inclusive and collaborative company that is a leading contractor in the UK infrastructure sector?

We are looking for a motivated and ambitious Information Controller to join our project team on a major regional scheme. The successful candidate will provide setup support while managing and maintaining the project Common Data Environment (CDE) in line with company, client, and project standards.

Role Responsibilities

• Coordinate all Information Management processes in line with ISO 19650, including technical documents, drawings, and commercial correspondence.

• Ensure permissions and systems are set up efficiently and maintained, feeding into documents such as the project MIDP to manage all project documentation.

• Input document data into standard registers, ensuring information is accurate and up to date, and distribute controlled documents to relevant staff, subcontractors, and suppliers.

• Issue and receive controlled documentation, log distributions, and create electronic transmittals for the project team, clients, and suppliers in line with company standards and procedures.

• Support the Information Management team with issuing, receiving, and tracking engineering and supplier deliverables through to project close-out and handover.

• Perform administrative duties including photocopying, scanning, quality checking metadata and documents, and assisting with audits of document databases to correct anomalies.

• Maintain accurate document registers and action lists while ensuring team compliance with document control and numbering procedures.

• Act as the primary point of contact for Information Management queries, providing practical support and system training to team members.

Skills, Experience, and Qualifications

• Previous Information Management or Document Control experience.

• Proficiency in M365 applications and maintaining accurate records.

• Experience setting up and using electronic document management systems (e.g., Trimble Viewpoint for Projects or similar CDE platforms).

• Strong capability to keep clear records, rapidly input data, and efficiently retrieve information.

• Educated to NVQ level or equivalent.

• Exceptional attention to detail.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.