Information Controller

Construction, Property and Engineering; Glasgow; On-site; GBP 32,000 - 42,000; Full time

Job summary

Randstad CPE is seeking an Information Controller to join a major regional project. You will manage the CDE, coordinate information management processes, and ensure accurate handling of technical documents, drawings, and correspondence.

You will support the Information Management team and provide practical system training to staff and subcontractors. The role requires experience in information management or document control, proficiency with Microsoft 365, and familiarity with electronic

Qualifications

• Experience in Information Management or Document Control.
• Proficiency in Microsoft 365 and maintaining accurate records.
• Experience using electronic document management systems such as Trimble Viewpoint.
• Strong record-keeping, rapid data input and retrieval skills.
• NVQ level or equivalent education.
• Excellent attention to detail.

Responsibilities

• Coordinate information management processes to ISO 19650 standard.
• Set up and maintain project CDE and distribute controlled documents.
• Input data into registers and manage documentation distributions.
• Log distributions and create electronic transmittals for stakeholders.
• Support issuing, receiving, and tracking deliverables through to handover.
• Perform admin tasks including scanning, metadata checks, and audits.
• Maintain document registers and ensure numbering procedures.
• Act as main contact for Information Management queries and training.

Skills

Information Management

Document Control

Attention to detail

Data entry

Education

NVQ level or equivalent

Tools

Microsoft 365

Trimble Viewpoint

Job description

Would you like to work for an inclusive and collaborative company that is a leading contractor in the UK infrastructure sector?

We are looking for a motivated and ambitious Information Controller to join our project team on a major regional scheme. The successful candidate will provide setup support while managing and maintaining the project Common Data Environment (CDE) in line with company, client, and project standards.

Role Responsibilities

As an Information Controller, you will:

• Coordinate all Information Management processes in line with ISO 19650, including technical documents, drawings, and commercial correspondence.
• Ensure permissions and systems are set up efficiently and maintained, feeding into documents such as the project MIDP to manage all project documentation.
• Input document data into standard registers, ensuring information is accurate and up to date, and distribute controlled documents to relevant staff, subcontractors, and suppliers.
• Issue and receive controlled documentation, log distributions, and create electronic transmittals for the project team, clients, and suppliers in line with company standards and procedures.
• Support the Information Management team with issuing, receiving, and tracking engineering and supplier deliverables through to project close‑out and handover.
• Perform administrative duties including photocopying, scanning, quality checking metadata and documents, and assisting with audits of document databases to correct anomalies.
• Maintain accurate document registers and action lists while ensuring team compliance with document control and numbering procedures.
• Act as the primary point of contact for Information Management queries, providing practical support and system training to team members.

Skills, Experience, and Qualifications

• Previous Information Management or Document Control experience.
• Proficiency in M365 applications and maintaining accurate records.
• Experience setting up and using electronic document management systems (e.g., Trimble Viewpoint for Projects or similar CDE platforms).
• Strong capability to keep clear records, rapidly input data, and efficiently retrieve information.
• Educated to NVQ level or equivalent.
• Exceptional attention to detail.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.