Infectious Diseases Medical Secretary Liverpool University Hospitals NHS Foundation Trust

River Alliance of Wisconsin; Liverpool; On-site; GBP 10,000 - 40,000; Full time

Job summary

An exciting opportunity awaits for a skilled Medical Secretary to join a dedicated team at a leading hospital. This role involves a variety of administrative tasks, including diary management, audio typing, and liaising with patients and healthcare professionals. The ideal candidate will be well-organized and able to work independently while supporting the wider team. You will play a crucial role in ensuring smooth operations within the Infectious Diseases Team, making a significant impact on patient care. If you are passionate about healthcare administration and thrive in a dynamic environment, this position is perfect for you.

Qualifications

• Experience in a secretarial role within a medical environment is essential.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Provide comprehensive secretarial support to consultants and teams.
• Manage clinic templates and maintain patient pathways accurately.
• Liaise with patients and healthcare professionals effectively.

Skills

Diary Management

Audio Typing

Communication Skills

Organizational Skills

Teamwork

Time Management

Education

Relevant Administrative Experience

Tools

PAS System

Microsoft Office

Job description

An exciting opportunity has arisen for an experienced Medical Secretary to join the Infectious Diseases Team at LUHFT. The role will be based on the Royal Liverpool University Hospital site.

The successful candidate must be able to undertake all administrative duties including diary management, be well organised, plan own workload and work on own initiative working to strict guidelines, both individually and as part of the wider team.

You will be expected to be a team player and cover for your colleagues during absences.

Responsibilities:

1. To provide a comprehensive secretarial service to consultants and speciality teams including the following:
2. Transcribing (audio typing) letters on behalf of the clinical team and arranging appropriate follow up arrangements.
3. Managing the creation, reduction and cancellation of clinic templates on behalf of clinicians.
4. Liaising with all service users (patients, GPs, other Trusts) via the telephone and email, relaying messages to clinicians and responding to queries in a timely manner.
5. To manage and maintain 18 week pathways including tertiary referrals to external trusts and ensure these are accurately recorded on PAS system. Keep track of referrals to ensure patient is reviewed promptly. Check that follow up appointments are arranged in conjunction with Referral to Treat (RTT) patient pathway.
6. Other general administration duties relevant to the role as listed in the job description.
7. Keep diary up to date, arrange appointments and arrange travel and accommodation.
8. Operate an effective bring forward system and filing system.
9. Support consultants in non-clinical activities role by preparing presentation documents, using relevant packages and arranging meetings, set agenda, circulate agenda/supporting papers as appropriate and take minutes at meetings.
10. Ensure appropriate personnel are informed of consultant annual leave/study leave. Keep consultants informed of junior doctor leave, as it could have an effect on the service.
11. Organise and maintain consultants admissions. Cancel and add patients to the waiting list, as appropriate, ensuring lists are updated and patients contacted. Liaise with waiting list office, anaesthetic department and ward. Complete and amend theatre lists appropriately.
12. Type dictation from audio transcription of clinical correspondence and documentation. Type discharge summaries as appropriate. Maintain an effective track on inpatient referrals to ensure patient is reviewed promptly.

This advert closes on Tuesday 31 Dec 2024.