Inbound Logistics Coordinator

Phoebe Philo Ltd; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Phoebe Philo Ltd in London is seeking a Logistics Coordinator to oversee inbound logistics, optimise receivals and coordinate with suppliers to ensure timely deliveries and quality checks.

You will manage customs documentation, work with ERP/WMS systems, and prepare weekly logistics reports while maintaining compliance and cost efficiency.

Qualifications

• Experience in fashion or retail logistics.
• Strong attention to detail when reviewing documentation.
• Proactive communication with suppliers, carriers and warehouses.
• Familiar with customs clearance and HS/HTS codes.

Responsibilities

• Support the Transport Logistics Manager in coordinating transportation.
• Prepare and submit import/export declarations and origin certificates.
• Coordinate with warehouses to ensure timely receipt and quality checks.
• Prepare shipping documents such as bills of lading and invoices.
• Determine efficient inbound routes considering cost and regulatory requirements.
• Maintain records of logistics activities, declarations and invoices.
• Ensure compliance with transportation regulations.

Skills

Coordination

Organisation

Attention to detail

Communication

Problem-solving

HS/HTS codes

Excel

ERP/WMS

Tools

MS Excel

ERP/WMS

Job description

The Logistics Coordinator at Phoebe Philo oversees and optimises inbound logistics, ensuring timely and accurate receipt of goods. The role coordinates with suppliers, manages inventory, monitors deliveries, and supports cross-functional communication to maintain quality, compliance, and efficient operations.

Responsibilities:

• Support the Transport Logistics Manager in coordinating the transportation of goods, selecting the most appropriate mode of transport based on cost, lead time, and product requirements.
• Prepare and submit customs documentation, including import and export declarations, certificates of origin, and other required paperwork. Ensuring that all documentation and agreements are accurate and complete.
• Submit necessary documentation to customs authorities and support with any required inspections or audits.
• Coordinating with the warehouse(s) to ensure timely receipt, quality check and storage of finished goods.
• Coordinating pickup and delivery times with clients and carriers.
• Preparing necessary shipping documents, including bills of lading, commercial invoices, and customs declarations.
• Determining the most efficient routes for all inbound shipments based on factors such as distance, time, cost, and regulatory requirements, ensuring timely dispatch and delivery.
• Maintain accurate and up-to-date records of all logistics activities, including shipment documentation, customs declarations, and invoices.
• Ensure compliance with transportation regulations.
• Verify the accuracy of supplier documentation for each shipment, including pre-advice for DCs.
• Review and discuss weekly deliveries with internal Production teams.

Required Experience and Skills

:

• Strong coordination and organisational skills, with the ability to manage multiple shipments and priorities.
• Good working knowledge of customs clearance, import documentation, HS/HTS codes and international trade compliance.
• Experience within the fashion or retail industry.
• Excellent attention to detail when reviewing supplier, shipping and customs documentation.
• Clear and proactive communication skills for working with suppliers, carriers, warehouses, 3PL providers and internal teams.
• Strong problem-solving skills, with the ability to resolve shipment delays, customs issues and documentation discrepancies promptly.
• Ability to maintain trackers, creating ASNs and preparing weekly reports.
• Italian language beneficial but not a requirement.
• Ideally experienced with ERP/WMS systems.
• Advanced knowledge of Microsoft Excel is essential.