IMS Analyst

Rullion; Greater London; Hybrid; GBP 42,000 - 62,000; Full time

Job summary

Rullion is seeking an Integrated Management System (IMS) Analyst to support the SZC project in Suffolk or London with hybrid working. The role focuses on developing and refining IMS documents, publishing them to live environments, and coordinating with stakeholders for process modelling and governance.

The successful candidate will manage a pipeline of procedure work, ensure compliance with SZC standards, and coach others in best practice for procedure development, while maintaining

Qualifications

• Experience in managing competing priorities in a fast-paced environment.
• Strong organisational skills with the ability to multi-task and meet deadlines.
• Excellent interpersonal skills and ability to engage stakeholders at all levels.
• Educated to degree level or able to demonstrate experience in a highly regulated project environment.
• Extensive experience in development, implementation and maintenance of management system documentation.
• Excellent understanding and application of process modelling standards and design techniques.
• Capable of using Visio to map processes.

Responsibilities

• Collaborate with management and stakeholders to coordinate process improvement activities.
• Develop and refine IMS documents for the SZC project.
• Publish new and updated IMS documents to live environment and IMS portal.
• Maintain data/records and ensure confidentiality of sensitive information.
• Use IT systems to prepare reports, statistics, and presentations for IMS delivery.

Skills

Prioritisation

Organisational skills

Stakeholder engagement

Communication

Multi-tasking

Attention to detail

Process modelling

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Visio

PowerBI

Orbus iServer

Job description

Job Title: Integrated Management System (IMS) Analyst

Location: Based in our Suffolk or London office with hybrid working available

Vacancy Overview

Are you looking for a career which is rewarding, at the cutting edge of project development and where you can really make a difference? Come and join our expanding Sizewell C (SZC) team and work on one of the most exciting and largest megaprojects in the UK, whilst being at the forefront of the UK's climate change agenda and energy policy. Following on from the success of Hinkley Point C (HPC), the SZC Project is a nuclear new build project in Suffolk, which has obtained planning approval and Government financing support. The project has started construction and is now seeking private investment. When completed, it will provide dependable electricity to 6 million homes for 60 years, which along with renewables, will support Britain to achieve Net Zero by 2050.

Job Purpose / Overview

The purpose of the role is to provide technical expertise to the Integrated Management System (IMS) team. Working within the IMS team, the IMS Analyst supports the Sizewell C (SZC) organisation to update and publish documents. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.

The IMS Analyst will have responsibility for developing and refining IMS documents for the SZC project. This encompasses creating new documents, updating, retiring existing ones and ensuring adherence to SZC procedure standards within a highly regulated environment. This requires effective management of the procedure work pipeline utilising excellent organisational and prioritisation skills.

Knowledge of and expertise in using BPMN or Enterprise Architecture systems to complete procedure development tasks would be very beneficial. Publication of approved IMS Procedures into the Live environment and publication to the IMS web portal will be supported by the digital team who the role holder will need to build a sound working relationship with.

Collaboration with stakeholders across the SZC project is an essential aspect of the role, with a specific emphasis on process modelling expertise. There will also be a need to train and coach others in procedure development best practice.

Principal Accountabilities

• Work as an integral part of a team contributing to team success, communication and a positive working environment.
• Collaborate with management and project stakeholders to orchestrate and coordinate process improvement project activities, ensuring seamless execution. This includes all related functions (Health and Safety, Security, Environment, Quality etc) and Process Owners for timely document reviews and approvals.
• Ensure process, safety, compliance and quality standards are met.
• Develop and refine IMS documents for the SZC project.
• Assess the effectiveness of ongoing process improvement initiatives, providing valuable recommendations for refinement.
• Provide expert coaching and guidance to procedure development subject matter experts and project leaders to ensure process, safety, compliance and quality standards are met.
• Develop detailed procedure creation and update plans that encompass goals, milestones, governance requirements and resource allocation, fostering transparent communication.
• Publish new and updated IMS documents ensuring object attributes, procedure flowcharts, permissions, relationships, etc. are correct.
• Contribute to the development and maintenance of a prioritised procedure work pipeline, ensuring progress status updates are clear and escalating delays appropriately when required.
• Promote the implementation of the IMS throughout the business to meet project milestones.
• Maintain data/records so that information is readily available and easily accessible for the project
• Maintain confidentiality of all commercial and sensitive information.
• Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the performance and delivery of the IMS.

Knowledge & Skills

Essential

• Experience in managing competing priorities and demands, dealing with ambiguity in a fast-paced work environment, with high levels of attention to detail and accuracy.
• Flexible integrated approach with the ability to multi-task and work on own initiative.
• Excellent organisational skills (flexible / organised / methodical).
• Ability to prioritise workload, meet deadlines, and stay calm under pressure. Consistently meeting and exceeding agreed-upon deadlines by prioritising workloads effectively.
• Strong interpersonal skills. Able to engage credibly within the business, including initiating and developing new relationships with people at all levels in the organisation.
• Educated to degree level or able to demonstrate experience in highly regulated industry / major project environment.
• Extensive experience in the development, implementation and maintenance of management system documentation.
• Excellent understanding and application of process modelling standards and design techniques.
• Capable and experienced with using Visio to create and map processes

Desirable

• Previous experience of working on a large project organisation preferably within the Nuclear Industry.
• LEAN Six Sigma green belt trained, with experience of using this toolset for process improvement
• Experience in the application of nuclear management system standards.
• Experience using PowerBI or equivalent visualisation tools.
• Experience with Orbus iServer or similar tools (MEGA HOPEX, LeanIX, Software AG, Adonis)
• Strong understanding of Business Process Modelling standards (in particular, BPMN notation).
• Experience in an object-oriented environment with objects, attributes, and relationships.

Qualifications & Experience

• Previous experience in a similar role.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants.

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.