Integrated Management System Analyst

Mace; Leiston; Hybrid; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid working options

Job summary

Mace is seeking an IMS Analyst to support the Sizewell C (SZC) project, delivering and refining management system documents within a highly regulated environment. You will update, publish and maintain IMS documents, coordinate reviews, and ensure compliance with SZC procedures while working with stakeholders across health and safety, security, environment and quality.

You will bring experience in managing competing priorities, excellent organisation, and strong communication skills.

Qualifications

• Experience managing competing priorities and ambiguity in a fast-paced environment.
• Flexible integrated approach with the ability to multi-task and work on own initiative.
• Excellent organisational skills and methodical approach.
• Ability to prioritise workload, meet deadlines and stay calm under pressure.

Responsibilities

• Collaborating with management and project stakeholders to coordinate process improvement activities and ensure timely reviews and approvals.
• Ensuring process, safety, compliance and quality standards are met.
• Developing and refining IMS documents for the SZC project.
• Assessing effectiveness of process improvement initiatives and providing recommendations.
• Coaching subject matter experts to ensure standards are met.
• Publishing new and updated IMS documents and maintaining correct attributes and relationships.

Skills

Attention to detail

Stakeholder management

Communication

Organisational skills

Process modelling

Education

Degree-level education

Tools

Visio

MS Office

Document control

Job description

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

Are you looking for a career which is rewarding, at the cutting edge of project development and where you can really make a difference? Come and join our expanding Sizewell C (SZC) team and work on one of the most exciting and largest megaprojects in the UK, whilst being at the forefront of the UK’s climate change agenda and energy policy. Sizewell C (SZC) will be a 3.2-gigawatt power station generating low-carbon electricity for around 6 million homes, playing a key role in our energy future, supplying reliable, clean electricity for at least 60 years.

The purpose of the role is to provide technical expertise to the integrated management system (IMS) team. Working within the IMS team, the IMS Analyst supports the Sizewell C (SZC) organisation to update and publish documents. This is a demanding post requiring excellent communication and organisational skills combined with pro-active approach to the diverse workload.

The IMS analyst will have responsibility for developing and refining IMS documents for the SZC project. This encompasses creating new documents, updating, retiring existing ones and ensuring adherence to SZC procedure standards within a highly regulated environment. This requires effective management of the procedure work pipeline utilising excellent organisational and prioritisation skills.

You’ll Be Responsible For

• Working as an integral part of a team, contributing to team success, communication and a positive working environment.
• Collaborating with management and project stakeholders to orchestrate and coordinate process improvement project activities, ensuring seamless execution. This includes all related functions (health and safety, security, environment, quality etc.) and process owners for timely document reviews and approvals.
• Ensuring process, safety, compliance and quality standards are met.
• Developing and refining IMS documents for the SZC project.
• Assessing the effectiveness of ongoing process improvement initiatives, providing valuable recommendations for refinement.
• Providing expert coaching and guidance to procedure development subject matter experts and project leaders to ensure process, safety, compliance and quality standards are met.
• Developing detailed procedure creation and update plans that encompass goals, milestones, governance requirements and resource allocation, fostering transparent communication.
• Publishing new and updated IMS documents, ensuring object attributes, procedure flowcharts, permissions, relationships, etc. are correct.
• Contributing to the development and maintenance of a prioritised procedure work pipeline, ensuring progress status updates are clear and escalating delays appropriately when required.
• Promoting the implementation of the IMS throughout the business to meet project milestones.
• Maintaining data/records so that information is readily available and easily accessible for the project.
• Maintaining confidentiality of all commercial and sensitive information.
• Effectively using appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the performance and delivery of the IMS.

You’ll Need To Have

• Experience in managing competing priorities and demands, dealing with ambiguity in a fast-paced work environment, with high levels of attention to detail and accuracy.
• Flexible integrated approach with the ability to multi-task and work on own initiative.
• Excellent organisational skills (flexible/organised/methodical).
• Ability to prioritise workload, meet deadlines, and stay calm under pressure. Consistently meeting and exceeding agreed-upon deadlines by prioritising workloads effectively.
• Strong interpersonal skills. Able to engage credibly within the business, including initiating and developing new relationships with people at all levels in the organisation.
• Educated to degree level or able to demonstrate experience in highly regulated industry/major project environment.
• Extensive experience in the development, implementation and maintenance of management system documentation.
• Excellent understanding and application of process modelling standards and design techniques.
• Capable and experienced with using Visio to create and map processes.

Our values

• Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
• Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
• Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.
• Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.