Immigration Coordinator - German Speaking

Fragomen; Sheffield; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Pension plan

25 days annual leave

Hybrid work policy

Job summary

Fragomen is seeking an Immigration Coordinator to support the Frankfurt office and Associates in Sheffield, providing administrative assistance across immigration processes. You will draft applications in German, manage client folders, and liaise with authorities, with a strong emphasis on accuracy and deadlines.

The role sits within the European Shared Services team, a multilingual, supportive group coordinating with Paris, Frankfurt, Brussels, Zurich and Dublin.

Qualifications

• Strong administrative and data entry skills.
• German language at least B2 level.
• Able to work flexibly and accurately in a fast-paced environment.
• Confident verbal communicator.
• Excellent planning and time management; able to multi-task.
• Proactive with limited supervision and deadlines-focused.

Responsibilities

• Draft immigration applications in German.
• Draft support letters.
• Maintain Fragomen’s database and client folders up to date.
• Save and upload case documents and government decisions.
• Draft emails with updates on immigration matters.
• Contact authorities for case updates.
• File applications on behalf of clients.
• Complete case audits.
• Rename, downsize and organise documents.
• Take on additional projects as required.

Skills

Administrative skills

German language

Time management

Multi-tasking

Proactive

Tools

Word processing

Internet

Email systems

Job description

Job Description

Contract: Full time, permanent

Team: European Shared Services

Office Location: 7th Floor, Saville House, 74-90 Savile Street, Sheffield S4 7UD, United Kingdom

The role:

The Immigration Coordinator helps to provide exceptional levels of business support to a wide range of clients by supporting Fragomen’s Frankfurt office and the Associates and Consultants in an administrative capacity. They are exposed to a full range of immigration processes and administrative tasks.

What your day will look like:

• Draft immigration applications in German
• Draft support letters
• Maintain Fragomen’s database and client folders up to date
• Save and upload case related documents and government decisions onto Fragomen’s database
• Draft emails to provide updates on all immigration matters
• Contact authorities for case updates and advice
• File applications on behalf of clients
• Complete case audits
• Rename, downsize and organise documents
• Take on any additional projects as required

The team:

The European Shared Services team in Sheffield supports the wider immigration teams in Paris, Frankfurt, Brussels, Zurich & Dublin remotely. They are an extremely friendly and supportive team to join with multiple languages being spoken.

What we are looking for:

Essential criteria:

• Strong administrative and data entry skills, this can be taken from either previous work experience or educational background
• High level of German language, ideally C level, but at least B2
• Ability to work flexibly and accurately in a fast paced environment
• Displays confidence in verbal communication
• Demonstrate exceptional planning and time management skills with an ability to multi-task.
• Is proactive and able to act under instruction with limited supervision
• Background of planning workload with ability to meet deadlines and priorities
• Ensures work completed is accurate, to a high quality and follows standard layouts
• Experience of completing tasks within agreed time-frames and in line with expectations
• Ability to implement effective processes to manage workflow and meet deadlines
• Demonstrates proficiency in word processing, Internet and email systems

Preferred skills:

• Experience drafting applications / completing various forms

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our UK offerings include:

• Competitive Salary: We offer salaries that reflect your skills and experience
• Health and Wellness: A comprehensive employee assistance programme, gym discounts, medical insurance, Headspace membership and wellbeing platforms
• Lifestyle and Savings: Discount platforms, cycle to work scheme, electric car lease scheme, season ticket loans and family support resources
• Protection and Security: Life assurance, group income protection and a workplace pension scheme including a 5% employer contribution
• Time Away from Work: 25 days annual leave, + bank holidays and 3 personal leave days. Enhanced family leave policies, volunteering days and birthday leave
• Professional Development: Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)
• Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of two days per week working in your local office. Flexibility is important, and additional days in the office may be required based on your role, and / or team and business need

What to expect:

• Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.
• If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment.
• After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.
• At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you