Immigration Coordinator - German Speaking

100 Fragomen, Del Rey, Bernsen & Loewy, LLP; Sheffield; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive Salary

Health & Wellness

Lifestyle benefits

Pension & protection

Annual leave & personal days

Job summary

Fragomen, Del Rey, Bernsen & Loewy, LLP in Sheffield is seeking an Immigration Coordinator to support the European Shared Services Office. The role involves drafting German-language immigration applications and support letters, maintaining client databases, and handling case documents in a dynamic, multilingual team.

The team collaborates across Paris, Frankfurt, Brussels, Zurich & Dublin, and offers a friendly environment with strong emphasis on client service and accuracy.

Qualifications

• Strong administrative and data entry skills.
• German language ability at least B2; ideally C level.
• Ability to work flexibly and accurately in a fast-paced environment.
• Excellent verbal communication skills.
• Demonstrates exceptional planning and time management; multitask effectively.
• Proactive with limited supervision and able to work independently.
• Experience planning workload to meet deadlines and priorities.
• Ensures accuracy and high quality in all work following standard layouts.
• Ability to complete tasks within set timeframes and expectations.
• Process-oriented to manage workflow and deadlines.
• Proficient in word processing, Internet and email systems.

Responsibilities

• Draft immigration applications in German.
• Draft support letters and update documents.
• Maintain Fragomen’s database and client folders.
• Save and upload case documents and government decisions.
• Draft emails to provide updates on immigration matters.
• Contact authorities for case updates and advice.
• File applications on behalf of clients; complete case audits.
• Rename, downsize and organise documents; take on additional projects.

Skills

German language

Administrative skills

Data entry

Multitasking

Verbal communication

Planning and time management

Tools

Microsoft Word

Email systems

Internet

Job description

Job Description Contract: Full time, permanent Team: European Shared Services Office Location: 7th Floor, Saville House, 74-90 Savile Street, Sheffield S4 7UD, United Kingdom

The role:

The Immigration Coordinator helps to provide exceptional levels of business support to a wide range of clients by supporting Fragomen’s Frankfurt office and the Associates and Consultants in an administrative capacity. They are exposed to a full range of immigration processes and administrative tasks.

What your day will look like:

• Draft immigration applications in German
• Draft support letters
• Maintain Fragomen’s database and client folders up to date
• Save and upload case related documents and government decisions onto Fragomen’s database
• Draft emails to provide updates on all immigration matters
• Contact authorities for case updates and advice
• File applications on behalf of clients
• Complete case audits
• Rename, downsize and organise documents
• Take on any additional projects as required

The team:

The European Shared Services team in Sheffield supports the wider immigration teams in Paris, Frankfurt, Brussels, Zurich & Dublin remotely. They are an extremely friendly and supportive team to join with multiple languages being spoken.

Essential criteria:

• Strong administrative and data entry skills, this can be taken from either previous work experience or educational background
• High level of German language, ideally C level, but at least B2
• Ability to work flexibly and accurately in a fast paced environment
• Displays confidence in verbal communication
• Demonstrate exceptional planning and time management skills with an ability to multi-task.
• Is proactive and able to act under instruction with limited supervision
• Background of planning workload with ability to meet deadlines and priorities
• Ensures work completed is accurate, to a high quality and follows standard layouts
• Experience of completing tasks within agreed time-frames and in line with expectations
• Ability to implement effective processes to manage workflow and meet deadlines
• Demonstrates proficiency in word processing, Internet and email systems

Preferred skills:

• Experience drafting applications / completing various forms

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our diverse workforce at Fragomen, and we are fully committed to providing equal opportunities. At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth.

Our UK offerings include:

• Competitive Salary: We offer salaries that reflect your skills and experience
• Health and Wellness: A comprehensive employee assistance programme, gym discounts, medical insurance, Headspace membership and wellbeing platforms
• Lifestyle and Savings: Discount platforms, cycle to work scheme, electric car lease scheme, season ticket loans and family support resources
• Protection and Security: Life assurance, group income protection and a workplace pension scheme including a 5% employer contribution
• Time Away from Work: 25 days annual leave, + bank holidays and 3 personal leave days. Enhanced family leave policies, volunteering days and birthday leave
• Professional Development: Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)

Hybrid Work Arrangements:

The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of two days per week working in your local office. Flexibility is important, and additional days in the office may be required based on your role, and / or team and business need

What to expect:

Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call. If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment. After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided. At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs

Who we are:

At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world.

As a diverse, forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.

We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritise Fragomen’s social responsibility through a cohesive strategy covering five key focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR, Pro Bono and Sustainability. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website - https://www.fragomen.com/about/responsible-business-practices.html

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations.

We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.

Fragomen is the leading global immigration law firm with more than 6,000 professionals in nearly 70 offices across the Americas, EMEA and Asia Pacific, delivering services in over 170 countries. Ranked on both the Am Law 100 and Am Law Global 100, the firm is widely recognized for its leadership in immigration law and commitment to fostering a culture where diverse attorneys thrive and all individuals have equal opportunities to succeed. Fragomen helps corporations and individuals navigate the complexities of global mobility and provides end‑to‑end support across the immigration lifecycle, from strategic planning and policy design to compliance, government investigations, litigation and more. The firm combines legal acumen and advanced digital capabilities to simplify global mobility and deliver smarter, faster and more adaptive solutions via a suite of technology brands—including Nomadic, its business travel platform that enables real‑time compliance, WorkRight, its multi‑jurisdictional employment verification software and Simple Citizen, a digital solution designed to streamline the pathway to US citizenship. With a global presence, multidisciplinary approach and investment in technology, Fragomen is uniquely positioned to address today’s immigration challenges and shape the future of workforce mobility.

Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. At Fragomen, we do meaningful and impactful work for our clients and put a focus on our Responsible Business Practices.

#LifeAtFragomen: We drive innovation and change. We respect colleagues, embrace diversity, and empower others. #FragomenForward: At Fragomen, pursuing an equal, diverse, and inclusive workforce goes beyond a policy. It’s part of our DNA—and always has been. Year after year, we are recognized as leaders in diversity in our industry. Giving Back. We have a deep history of giving back to the communities where we live and work—and we continue that mission today. Serving the less fortunate by providing advice and community support where it is most needed allows us to help immigrants secure a better future for themselves and their families.

Corporate Social Responsibility. We believe there is more to success in business than generating profit—we want to do well by doing good. We are committed to considering the impact that our business decisions have on our people, our planet, the communities in which we work and our clients. Sustainability. Fragomen is focused on sustainability in our business operations and practices—and we know there is much work to be done, with countless opportunities available to minimize our impact on the environment Well‑being. We are committed to implementing firmwide initiatives that support the health and wellness of our people, including programs to address work‑life balance and benefits that cover a wide range of well‑being needs of all employees. Our #FragomenWorks program provides the ability to be successful at home or in the office, via Hybrid & Remote work arrangements. Our Feedback Works process includes three managerial check‑ins per year to help you progress in your career. Unique learning programs like: Fragomen Academy, Leadership Academy, Practical Management Academy, and Regional Development Conferences.