Immigration Coordinator - Dutch Speaking

Fragomen; Sheffield; On-site; GBP 25,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Gym discounts

Medical insurance

Headspace membership

Wellbeing platforms

Cycle to work

Job summary

Fragomen is seeking a Dutch-speaking Immigration Coordinator in Sheffield to provide administrative support across Benelux immigration cases. You will draft Dutch language applications, support letters, and manage case documents within Fragomen's systems while coordinating with consultants in Benelux.

The role requires strong administrative skills, a high level of Dutch (B2 or higher), and the ability to work in a fast-paced team environment.

Qualifications

• Strong administrative and data entry skills.
• Comfortable working in a team with excellent communication skills.
• High level of Dutch language, ideally C level, but at least B2.
• Ability to multi-task and meet deadlines.
• Proactive and able to work with limited supervision.
• Experience with word processing, internet and email systems.

Responsibilities

• Draft immigration applications in Dutch.
• Draft support letters.
• Maintain Fragomen's database and client folders up to date.
• Save and upload case documents and government decisions onto Fragomen's database.
• Identify embassies / consulates in charge for a specific assignee.
• Draft emails to provide updates on all immigration matters.
• Check appointment availability at embassy / consulate.
• Participate in case audits.
• Rename and downsize documents, request company set up.
• Create client care letters.
• Take on additional projects as required.

Skills

Dutch language (C level)

Administrative skills

Data entry

Team collaboration

Verbal communication

Job description

Job DescriptionContract: Full time, permanentTeam: EU Shared ServicesOffice Location: 7th Floor, Saville House, 74-90 Savile Street, Sheffield S4 7UD, United KingdomThe role:This role helps to provide exceptional levels of business support to a wide range of clients by supporting Fragomen’s Benelux office and the Associates and Consultants in an administrative capacity. They are exposed to a full range of immigration processes and administrative tasks.What your day will look like:Draft immigration applications in DutchDraft support lettersMaintain Fragomen’s database and client folders up to dateSave and upload case related documents and government decisions onto Fragomen’s databaseIdentify embassies / consulates in charge for a specific assigneeDraft emails to provide updates on all immigration mattersCheck appointment availability at embassy / consulateParticipate in case auditsRename and downsize documents, request company set upCreate client care lettersTake on any additional projects as requiredThe team:The Dutch speaking Immigration Coordinator role is part of the European Shared Services team in Sheffield and support the Consultants and Senior Consultants in Benelux. They are an extremely friendly and supportive team to join with people of all ages and backgrounds and multiple languages spoken across the team.What we are looking for:Essential criteria:Strong administrative and data entry skills, this can be taken from either previous work experience or educational backgroundComfortable working in a team with excellent communication skillsHigh level of Dutch language, ideally C level, but at least B2Ability to work flexibly and accurately in a fast paced environmentBeing confident in verbal communicationDemonstrate exceptional planning and time management skills with an ability to multi-task.Proactive and able to act under instruction with limited supervisionBe able to plan workload, meet deadlines and prioritiesEnsures work completed is accurate, to a high quality and follows standard layoutsExperiencing of completing tasks within agreed time-frames and in line with expectationsImplement effective processes to manage workflow and meet deadlinesDemonstrates proficiency in word processing, Internet and email systemsWhat we offer:A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our workforce at Fragomen, and we are fully committed to providing equal opportunities.At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our UK offerings include:Competitive Salary: We offer salaries that reflect your skills and experienceHealth and Wellness: A comprehensive employee assistance programme, gym discounts, medical insurance, Headspace membership and wellbeing platformsLifestyle and Savings: Discount platforms, cycle to work scheme, electric car lease scheme, season ticket loans and family support resourcesProtection and Security: Life assurance, group income protection and a workplace pension scheme including a 5% employer contributionTime Away from Work: 25 days annual leave, + bank holidays and 3 personal leave days. Enhanced family leave policies, volunteering days and birthday leaveProfessional Development: Access to our e-learning platform, mentoring schemes and training bursaries (where applicable)Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility. Depending on your role, you can agree with your manager a minimum of two days per week working in your local office. Flexibility is important, and additional days in the office may be required based on your role, and / or team and business needWhat to expect:Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment.After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needsWho we are:At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (\"RBP\") prioritize Fragomen's social responsibility through a cohesive strategy covering five key focus areas: Corporate Social Responsibility, Culture and Inclusion, Sustainability, Well-Being and Pro Bono. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website – https://www.fragomen.com/about/responsible-business-practices.html .Fragomen is committed to promoting equal opportunities for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.