Hybrid Senior Administrative Coordinator (12-Month)

Remote Worker LTD.; Uxbridge; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Regeneron is seeking a Senior Administrative Coordinator to join our Global Clinical Operations team in a hybrid role in Uxbridge. You will provide high-level administrative support to Vice Presidents and departmental leaders, enabling efficient day-to-day operations and streamlined processes.

The role covers calendar management, coordinating internal and external meetings and events, travel arrangements, expense reporting, and sharing materials.

Qualifications

• Experience providing administrative support at VP level.
• Experience coordinating calendars, travel, and events.
• Strong communication and confidentiality.

Responsibilities

• Manage complex calendars and scheduling activities, aligning priorities and resolving logistical challenges proactively.
• Coordinate internal and external meetings, seminars, and events, including logistics, vendor engagement, budgeting, and contract support where applicable.
• Support team activities including town halls, team-building events, agendas, presentations, catering coordination, and meeting materials distribution.
• Assist employees and visitors with travel arrangements, expense reporting, and related administrative services.
• Maintain department contact lists, organizational charts, dashboards, reports, SharePoint content, permissions, and version control.
• Manage office supplies, purchase requisitions, purchase order tracking, and departmental expenses while supporting budget oversight.
• Coordinate onboarding activities with Information Technology, Facilities, Procurement, and space planning teams for new hires and department needs.
• Anticipate stakeholder needs, drive process improvements, communicate effectively, and collaborate across teams to deliver efficient administrative support.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reporting

SharePoint/Docs

Budget & invoicing

Tools

Office suite (Outlook, Word, Excel)

SharePoint

Job description

Regeneron is seeking a Senior Administrative Coordinator to join our Global Clinical Operations team in a hybrid role in Uxbridge. You will provide high-level administrative support to Vice Presidents and departmental leaders, enabling efficient day-to-day operations and streamlined processes.

The role covers calendar management, coordinating internal and external meetings and events, travel arrangements, expense reporting, and sharing materials.