Hybrid Senior Admin Coordinator - Exec & Logistics Leader

Cpl Life Sciences; Uxbridge; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Cpl Life Sciences in the United Kingdom is seeking a PA/Senior Admin Coordinator in Uxbridge. The role provides administrative support and coordination, with advanced on-the-job knowledge, requiring good judgment and initiative in a hybrid environment (3 days in office).

You will manage calendars, coordinate meetings, handle requisitions, track department expenses, maintain SharePoint content, and support new hires with IT and facilities coordination while ensuring accuracy and confidentiality.

Qualifications

• Experience in administrative coordination and office logistics.
• Ability to manage calendars, meetings, and travel arrangements.
• Strong written and verbal communication with discretion.

Responsibilities

• Anticipates leaders' and teams' needs to manage logistics.
• Submits requisitions and tracks department PO requests; coordinates expenses.
• Coordinates multiple admin workflows within the department to streamline processes.
• Collaborates across levels; maintains confidentiality and accuracy.
• Manages calendars; anticipates needs and solves logistics.
• Coordinates logistics of internal/external meetings; may manage event budgets.
• Maintains understanding of policies; updates department contacts and SharePoint/RON pages.
• Coordinates office supplies and PO requests; tracks expenses.
• Acts as point person for new employees; coordinates with IT, Facilities, Procurement; space planning for hires.
• Provides backup support for other admin coordinators and UK Office Manager.

Skills

Administrative coordination

Logistics planning

Calendar management

Meeting coordination

Budget tracking

Procurement coordination

Excellent communication

Confidentiality

MS Office

SharePoint

Tools

SharePoint

PowerPoint

MS Office

Job description

Cpl Life Sciences in the United Kingdom is seeking a PA/Senior Admin Coordinator in Uxbridge. The role provides administrative support and coordination, with advanced on-the-job knowledge, requiring good judgment and initiative in a hybrid environment (3 days in office).

You will manage calendars, coordinate meetings, handle requisitions, track department expenses, maintain SharePoint content, and support new hires with IT and facilities coordination while ensuring accuracy and confidentiality.