Executive Admin & Projects Coordinator (Hybrid)

Red Personnel; City Of London; Hybrid; GBP 26,000 - 30,000; Full time

Job summary

The Royal College in Central London is seeking a Senior Administrator on a 3-month temporary assignment. The role sits within the Institute of Excellence and provides administrative support to senior leaders, projects, programmes, meetings and events.

You will coordinate diaries, travel, meetings, budgets, expenses, and prepare reports and minutes. The ideal candidate has prior experience in professional environments and strong MS Office skills; you will work across teams to ensure timely

Qualifications

• Experience in professional, membership, education, healthcare, or environment sectors.
• Excellent organisational skills and attention to detail.
• Experience coordinating meetings, events, travel and diaries.
• Strong communication skills and confidence with senior stakeholders.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage competing priorities and meet deadlines.

Responsibilities

• Provide administrative support across a range of projects, programmes, meetings and events.
• Coordinate diaries, travel arrangements, accommodation bookings and expense claims for senior stakeholders.
• Arrange meetings, prepare agendas, distribute papers and take accurate minutes.
• Support recruitment administration, including interview scheduling and preparation of documentation.
• Maintain accurate records, databases and project documentation.
• Assist with budget monitoring, purchase orders, invoices and financial administration.
• Produce reports, correspondence, presentations and other documentation.
• Work closely with colleagues across multiple teams to ensure activities are delivered efficiently and on time.
• Provide support and guidance on internal systems and administrative processes where required.

Skills

Organisational skills

Communication

Time management

Stakeholder coordination

Tools

Microsoft Office

Job description

The Royal College in Central London is seeking a Senior Administrator on a 3-month temporary assignment. The role sits within the Institute of Excellence and provides administrative support to senior leaders, projects, programmes, meetings and events.

You will coordinate diaries, travel, meetings, budgets, expenses, and prepare reports and minutes. The ideal candidate has prior experience in professional environments and strong MS Office skills; you will work across teams to ensure timely