Hybrid Project Support Specialist — Transport & Capital

Civic Recruitment Limited; United Kingdom; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Civic Recruitment Limited is seeking a capable project support professional to assist the Parking Design and Improvement Manager in delivering major capital schemes and transport-related projects from inception to completion.

You will contribute to maintaining records, monitoring performance, coordinating resources, contractors and project documentation, and ensuring compliance with governance and statutory requirements. Hybrid working is available.

Qualifications

• Experience providing project support or administration within a complex organisation.
• Experience maintaining project records, performance data and reporting information.
• Advanced Microsoft Excel skills and experience maintaining project tracking spreadsheets.
• Experience supporting procurement, contract administration or financial monitoring.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Experience working collaboratively with a range of stakeholders.
• Knowledge of procurement and contract management processes.
• Experience using project management software or reporting systems.
• Understanding of governance, risk management and performance monitoring principles.

Responsibilities

• Provide high-level project support for major capital schemes and transport improvement projects.
• Assist in the management and administration of projects throughout the full project lifecycle.
• Support project managers in planning, coordinating and monitoring project activities.
• Prepare procurement documentation and assist with procurement processes in accordance with Council procedures.
• Assist with the management and coordination of consultants, contractors and design resources.
• Maintain project records, databases, documentation and filing systems.
• Develop, maintain and update project tracking tools, including Excel spreadsheets and reporting templates.
• Monitor project performance, milestones, budgets and delivery timescales.
• Produce project reports, performance information and management updates.
• Support financial monitoring, expenditure tracking and budget control activities.
• Assist with risk management processes, identifying and escalating project risks and issues where appropriate.
• Ensure project documentation complies with relevant legislation, governance requirements and Council procedures.
• Monitor contractor performance and support quality assurance activities.
• Provide administrative support for meetings, workshops and project reviews, including preparing agendas and taking minutes where required.
• Liaise with internal stakeholders, contractors, consultants and external organisations to support project delivery.
• Support the preparation of reports, business cases, briefing notes and other project documentation.
• Ensure accurate and timely recording of project information and performance data.
• Contribute to continuous improvement initiatives and support effective programme delivery.

Skills

Project support

Advanced Excel

Procurement support

Performance reporting

Risk management

Record keeping

Stakeholder liaison

Time management

Communication

IT skills

Tools

MS Project

Reporting systems

MS Office

Job description

Civic Recruitment Limited is seeking a capable project support professional to assist the Parking Design and Improvement Manager in delivering major capital schemes and transport-related projects from inception to completion.

You will contribute to maintaining records, monitoring performance, coordinating resources, contractors and project documentation, and ensuring compliance with governance and statutory requirements. Hybrid working is available.