Hybrid Part-Time Office Coordinator - Facilities & Admin

LGBT Great Careers; City of Edinburgh; Hybrid; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Hybrid working

Professional study support

Wellbeing networks

Life assurance

Pension scheme

Private medical insurance

Cycle to work

Job summary

LCP is seeking an organised and proactive Office Coordinator to join our Workplace Facilities team in our Edinburgh office at Quartermile. This 25-hour per week role (08:00–14:00 with flexibility) supports front-of-house and a range of administrative tasks.

You will greet staff and visitors, manage meeting rooms and catering, assist with events, liaise with vendors, handle helpdesk tasks, and ensure security and cleaning standards are maintained across the office.

Qualifications

• Enthusiastic with experience in a similar role.
• Pro-active and able to anticipate the needs of others.
• Strong oral and written communication skills.
• Competent across Microsoft Office applications, especially Excel/Word/PowerPoint/Outlook.
• Highly organised with attention to detail and multi-tasking ability.

Responsibilities

• Greet staff, visitors and contractors and manage sign-in and access.
• Oversee meeting room bookings, catering, and room presentation.
• Coordinate monthly facility tasks and vendor relationships.
• Support internal events, invoices and procurement processes.
• Assist with health & safety checks, cleaning and waste management.

Skills

Communication

Organised

Proactive

Team player

MS Office proficient

Tools

Excel

Word

PowerPoint

Outlook

D365

Job description

LCP is seeking an organised and proactive Office Coordinator to join our Workplace Facilities team in our Edinburgh office at Quartermile. This 25-hour per week role (08:00–14:00 with flexibility) supports front-of-house and a range of administrative tasks.

You will greet staff and visitors, manage meeting rooms and catering, assist with events, liaise with vendors, handle helpdesk tasks, and ensure security and cleaning standards are maintained across the office.