Hybrid Operations & Projects Coordinator

BRUSH careers; Aviemore; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Holiday allowance 26 days + bank hols

Hybrid/Office-based role

Life insurance – 4x salary

Enhanced Pension scheme

Employee Assistance Programme (EAP)

GP24 remote GP services

Job summary

BRUSH Group is seeking an organised Operations Coordinator to support the Scotland Operations team across live projects, tenders, procurement, training, reporting and admin. Based in the office, you will coordinate travel, maintain trackers and ensure information is available to the right people at the right time.

You will also raise purchase orders, manage procurement records, onboarding, timesheets and fleet/office administration to keep project teams aligned and compliant.

Qualifications

• GCSE English and maths minimum grade C.
• Strong written and verbal communication skills.
• Excellent organisational skills with attention to detail.
• Ability to prioritise workload and meet deadlines.
• Accurate and detail-oriented with good data handling.
• Proficient in Microsoft Office (Word, Excel).

Responsibilities

• Collate and coordinate information across Operations, Commercial, Procurement, Engineering, HSEQ and site teams.
• Coordinate travel, accommodation and site visit arrangements for teams.
• Maintain project and operational trackers, action logs and meeting notes.
• Maintain training records, competence trackers and site requirement information.
• Arrange training, inductions, medicals, travel and accommodation where required.
• Support onboarding of new starters with equipment, access and documentation.
• Assist with timesheets, mileage and personnel records when required.
• Raise purchase orders and maintain the procurement tracker.
• Manage office email inbox and SharePoint sites; handle post and assets.
• Process staff timesheets and travel for payroll; organise training courses.

Skills

Organisational skills

Written and verbal communication

Attention to detail

Microsoft Office proficiency

Prioritising workload

Flexibility

Education

GCSE English and Maths (minimum grade C)

Tools

Microsoft Office (Word, Excel)

Job description

BRUSH Group is seeking an organised Operations Coordinator to support the Scotland Operations team across live projects, tenders, procurement, training, reporting and admin. Based in the office, you will coordinate travel, maintain trackers and ensure information is available to the right people at the right time.

You will also raise purchase orders, manage procurement records, onboarding, timesheets and fleet/office administration to keep project teams aligned and compliant.