Hybrid Office & Operations Assistant

Valere Capital Partners LLP; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Valere Capital Partners LLP is seeking an Office and Operations Assistant to support the partners and oversee the day-to-day running of our London office. You will organise your workload, anticipate needs, and drive tasks to completion, maintaining smooth operations, coordinating with teams, suppliers, and IT, and helping create a welcoming, efficient work environment.

Hybrid working four days a week in the office.

Qualifications

• At least two years’ experience in office administration or similar role.
• Proficient in Excel and Outlook/Word/Teams.
• Strong organisational skills and attention to detail.
• Professional telephone manner and clear written/spoken English.
• Ability to work independently and manage multiple tasks.
• Experience supporting more than one team.

Responsibilities

• Support the partners with documents, expense tracking, records and follow-up actions.
• Answer the main office phone and direct enquiries to the right person.
• Keep meeting rooms ready and help organise meetings and company events.
• Deal with suppliers, contractors, the landlord and building management, and follow up on office or property issues until resolved.
• Track subscriptions, renewal dates and supplier terms, liaising with providers as needed.
• Maintain health and safety records, arrange routine checks and follow up on actions; act as office fire warden and first aider; training will be provided.
• Coordinate arrangements for new starters, including equipment, IT access requests and first-day office information
• Help with basic meeting room and IT equipment set-up, refer complex issues to external IT provider.
• Support CRM migration by checking/updating data and assisting colleagues with admin queries.
• Provide admin support to legal, recruitment and finance teams as required.

Skills

Office administration

Organization

Attention to detail

Independent worker

Communication

Multi-team support

Tools

Excel

Outlook

Word

Teams

Job description

Valere Capital Partners LLP is seeking an Office and Operations Assistant to support the partners and oversee the day-to-day running of our London office. You will organise your workload, anticipate needs, and drive tasks to completion, maintaining smooth operations, coordinating with teams, suppliers, and IT, and helping create a welcoming, efficient work environment.

Hybrid working four days a week in the office.