Hybrid Office & Operations Administrator

InMotion Ventures; Greater London; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid Working Environment

25 days annual leave + bank holidays

Birthday day off

Job summary

InMotion Ventures, based in London, is seeking a Business & Office Administrator to lead core administrative functions for Pivotal & The Out. The role balances office operations with personal assistant duties for the Directors, primarily based in our central London office (Old Street) with occasional home working.

You will manage post, documents, and data reporting, while coordinating team events, travel, and office logistics in a busy environment.

Qualifications

• Strong IT skills with MS Office Suite and Salesforce experience.
• Excellent communication skills in fluent English (written and verbal).
• Good track record in document organisation and management.
• Agile and flexible approach to change and last-minute priorities.
• Positive, proactive mindset with attention to detail.

Responsibilities

• Provide administrative support to operational teams and tasks.
• Manage all incoming and outgoing post and document digitisation workflows.
• Act as primary clerical support for internal teams and data collation for reporting.
• Create and govern a file and documentation management system.
• Assist in diary management, travel arrangements, visas, expenses, and PA tasks for the Directors.

Skills

MS Office Suite

Google Apps

English fluency

Document management

Adaptability

Tools

MS Office Suite

Salesforce

Google Workspace

Job description

InMotion Ventures, based in London, is seeking a Business & Office Administrator to lead core administrative functions for Pivotal & The Out. The role balances office operations with personal assistant duties for the Directors, primarily based in our central London office (Old Street) with occasional home working.

You will manage post, documents, and data reporting, while coordinating team events, travel, and office logistics in a busy environment.