Hybrid Office Manager & Project Coordinator

Oraculum; Hindhead; Hybrid; GBP 32,000 - 36,000; Full time

Benefits offered by this job

Free Parking

25 days hols (+Bank Holidays)

Job summary

Oraculum in Hindhead, Surrey, is seeking an experienced Office Manager/Project Co-ordinator. The role is hybrid with 3–4 days on-site, supporting Directors, Project Managers and Designers. You will manage office systems, cloud storage, invoices via Xero, and coordinate meetings, travel, and accommodation.

Monday–Friday, 8am–5pm, 32k–36k GBP with 25 days holiday and free parking. Occasional client-site travel is expected.

Qualifications

• Proven competence in business use of Outlook, Word, Advanced Excel, Acrobat, PowerPoint.
• Experience managing and updating cloud storage; ensuring data is consistently and securely maintained.
• Accurately and consistently processing invoices and payments using Xero.
• Overseeing and tracking ongoing projects with a keen eye for detail and accuracy.
• Organised and able to coordinate meetings, travel and accommodation.
• Clear, written and verbal communication with clients, suppliers and teams.

Responsibilities

• Support Directors, Project Managers and Designers.
• Ensure streamlined, coherent company-wide processes and information sharing.
• Run the smooth operation of the office and its systems and processes.
• Coordinate meetings, travel and accommodation as required.
• Maintain and improve client and supplier communications and relationships.

Skills

Office management

Project coordination

Communication skills

Attention to detail

Time management

Tools

Outlook

Word

Advanced Excel

Acrobat

PowerPoint

Xero

Job description

Oraculum in Hindhead, Surrey, is seeking an experienced Office Manager/Project Co-ordinator. The role is hybrid with 3–4 days on-site, supporting Directors, Project Managers and Designers. You will manage office systems, cloud storage, invoices via Xero, and coordinate meetings, travel, and accommodation.

Monday–Friday, 8am–5pm, 32k–36k GBP with 25 days holiday and free parking. Occasional client-site travel is expected.