Hybrid Office & Facilities Coordinator

Eplass; Reading; On-site; GBP 14,000 - 21,000; Part time

Benefits offered by this job

Hybrid working (Thinkproject)

Work from abroad

Flexible working hours

Thinkproject Academy

Free English lessons

Unlimited learning

Headspace community access

Women’s Network

Corporate volunteering

Social events

Job summary

Thinkproject is seeking a part-time Office & Facilities Assistant to ensure the smooth day-to-day operation of the Reading office. You will be the main local contact for facilities, working with the coworking provider, building management, and external suppliers to maintain a welcoming, safe, and well-organised environment.

Reporting to the Group Facility Manager, you will handle onboarding, access arrangements, inventory, and event support while ensuring compliance with health and safety

Qualifications

• Experience as Office Assistant or Facilities Assistant or similar role.
• Experience working with suppliers, contractors or building management is an advantage.

Responsibilities

• Manage the day-to-day operation and readiness of the Reading office.
• Act as the local point of contact for office and facilities-related requests.
• Coordinate meeting rooms and workplace requirements as needed.
• Monitor office supplies and arrange orders when required.
• Coordinate maintenance with the coworking provider, building management and contractors.
• Support onboarding/offboarding activities and visitor access to the office.
• Provide regular information and reports on local office operations and supplier activities.
• Support Health & Safety activities and risk assessments.

Skills

Organisational skills

Time management

English communication

Service orientation

Proactive problem solving

Tools

Microsoft Office

Job description

Thinkproject is seeking a part-time Office & Facilities Assistant to ensure the smooth day-to-day operation of the Reading office. You will be the main local contact for facilities, working with the coworking provider, building management, and external suppliers to maintain a welcoming, safe, and well-organised environment.

Reporting to the Group Facility Manager, you will handle onboarding, access arrangements, inventory, and event support while ensuring compliance with health and safety