Hybrid Multi-Entity Purchase Ledger Specialist

Assured-Data-Protection; Leeds; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Team events

Inclusive, collaborative environment

Job summary

Assured Data Protection, located in Leeds with hybrid working at Thorpe Park, is seeking a Group Purchase Ledger Administrator to manage supplier invoices and payments across the Group. Reporting to the Group Finance Manager, you will ensure accurate ledger processing and support procure-to-pay processes in line with policy.

The role requires experience in accounts payable, strong attention to detail, and solid Excel skills. AAT or finance qualification is desirable but not essential.

Qualifications

• Experience in accounts payable / purchase ledger administration.
• Strong attention to detail and accuracy.
• Good organisational skills and ability to prioritise and manage deadlines.
• Strong communication skills when dealing with suppliers and internal stakeholders.
• Excel skills including Pivot Tables and Lookups.
• Experience in a technology-based business desirable but not essential.

Responsibilities

• Process invoices and expense transactions accurately and in a timely manner, ensuring items are appropriately coded, authorised, and supported.
• Administer the Group's procure-to-pay systems and processes, including purchase orders, company card platforms, and staff expense reimbursement systems.
• Prepare supplier payment runs in accordance with agreed payment terms and procedures.
• Process supplier payments via banking platforms following appropriate authorisation and controls.
• Maintain the purchase ledger and supplier records, ensuring data accuracy and completeness.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Respond to supplier queries and maintain positive working relationships with key vendors.
• Support month-end processes through purchase ledger reconciliations and invoice analysis.
• Support continuous improvement of the Group's procure to pay systems and internal controls.
• Support audits and third-party requests relating to accounts payable.
• Assist employees with queries relating to purchasing processes, expense submissions, and company card usage.
• Identify and elevate issues or discrepancies promptly.
• Provide ad hoc administrative support to the finance team.

Skills

Attention to detail

Organisational skills

Communication skills

Accounts payable experience

Education

AAT or finance qualification

Tools

Microsoft Excel

Job description

Assured Data Protection, located in Leeds with hybrid working at Thorpe Park, is seeking a Group Purchase Ledger Administrator to manage supplier invoices and payments across the Group. Reporting to the Group Finance Manager, you will ensure accurate ledger processing and support procure-to-pay processes in line with policy.

The role requires experience in accounts payable, strong attention to detail, and solid Excel skills. AAT or finance qualification is desirable but not essential.