Group Purchase Ledger Administrator

Assured-Data-Protection; Leeds; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid working

Team events

Inclusive, collaborative environment

Job summary

Assured Data Protection, located in Leeds with hybrid working at Thorpe Park, is seeking a Group Purchase Ledger Administrator to manage supplier invoices and payments across the Group. Reporting to the Group Finance Manager, you will ensure accurate ledger processing and support procure-to-pay processes in line with policy.

The role requires experience in accounts payable, strong attention to detail, and solid Excel skills. AAT or finance qualification is desirable but not essential.

Qualifications

• Experience in accounts payable / purchase ledger administration.
• Strong attention to detail and accuracy.
• Good organisational skills and ability to prioritise and manage deadlines.
• Strong communication skills when dealing with suppliers and internal stakeholders.
• Excel skills including Pivot Tables and Lookups.
• Experience in a technology-based business desirable but not essential.

Responsibilities

• Process invoices and expense transactions accurately and in a timely manner, ensuring items are appropriately coded, authorised, and supported.
• Administer the Group's procure-to-pay systems and processes, including purchase orders, company card platforms, and staff expense reimbursement systems.
• Prepare supplier payment runs in accordance with agreed payment terms and procedures.
• Process supplier payments via banking platforms following appropriate authorisation and controls.
• Maintain the purchase ledger and supplier records, ensuring data accuracy and completeness.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Respond to supplier queries and maintain positive working relationships with key vendors.
• Support month-end processes through purchase ledger reconciliations and invoice analysis.
• Support continuous improvement of the Group's procure to pay systems and internal controls.
• Support audits and third-party requests relating to accounts payable.
• Assist employees with queries relating to purchasing processes, expense submissions, and company card usage.
• Identify and elevate issues or discrepancies promptly.
• Provide ad hoc administrative support to the finance team.

Skills

Attention to detail

Organisational skills

Communication skills

Accounts payable experience

Education

AAT or finance qualification

Tools

Microsoft Excel

Job description

Location: Hybrid / Thorpe Park, Leeds

Position Title: Group Purchase Ledger Administrator

Job Type: Full-Time

About Us

Assured Data Protection is a global leader in data backup and disaster recovery managed services, specialising in safeguarding against data loss and downtime in the event of a disaster, cyber, or ransomware attack. Our fully managed services include immutable backup, disaster recovery, and cyber resiliency to protect data on-premises and in the cloud, with 24/7/365 expert support.

We offer a flexible, consumption-based model to grow with your business, making data protection cost-effective and scalable. Our purpose-built software provides industry-leading monitoring and reporting capabilities to provide actionable insights into your data protection strategy. Our global datacentres ensure data sovereignty, meeting your organisation’s compliance requirements. A dedicated team is always available to recover your data and minimise disruption in the event of a disaster.

Job Summary

The Group Purchase Ledger Administrator is responsible for the accurate and timely processing of supplier invoices, payments, purchase ledger operations across the Group's entities. Reporting to the Group Finance Manager, the role plays a key part in supporting the smooth operation of the finance function by ensuring financial transactions are recorded accurately and procure-to-pay and supporting processes and systems operate effectively in line with company policies and internal controls.

Key responsibilities include

Purchase Ledger

• Process invoices and expense transactions accurately and in a timely manner, ensuring items are appropriately coded, authorised, and supported in line with company policies.
• Administer the Group's procure-to-pay systems and processes, including purchase orders, company card platforms, and staff expense reimbursement systems.
• Prepare supplier payment runs in accordance with agreed payment terms and approval procedures.
• Process supplier payments via banking platforms following appropriate authorisation and controls.
• Maintain the purchase ledger and supplier records, ensuring data accuracy and completeness.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Respond to supplier queries and maintain positive working relationships with key vendors.
• Support month-end processes through purchase ledger reconciliations and invoice and analysis.

Other

• Support continuous improvement of the Group's procure to pay systems and internal controls.
• Support the finance team in responding to audit, tax, and other third-party requests relating to accounts payable.
• Support employees with queries relating to purchasing processes, expense submissions, and company card usage.
• Identify and elevate issues or discrepancies in a timely manner.
• Provide ad hoc administrative support to the finance team and business as required.

Key Requirements

• Experience in accounts payable / purchase ledger administration, ideally in a multi entity or multi location Group.
• Strong attention to detail and accuracy.
• Good organisational skills and ability to prioritise and manage recurring deadlines.
• Strong communication skills when dealing with suppliers and internal stakeholders.
• Intermediate Microsoft Excel skills (including Pivot Tables and Lookups).
• Experience in a technology-based business desirable but not essential

Qualifications

• Relevant finance qualification desirable but not essential (e.g. AAT)

What We Offer

• Hybrid working options for flexibility
• Regular team-building and off-site company events.
• A dynamic, inclusive, and collaborative work environment

At Assured Data Protection we value diversity and inclusivity. We offer perks such as flex holidays and flexible working practices to allow our employees to show up as their whole selves. We are an equal-opportunity employer, and we do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you have a disability or special need that requires accommodation, please do not hesitate to let us know.

You must have the legal right to work in the UK at the time of application, as we are unable to offer visa sponsorship for this role.