Hybrid Meetings Coordinator - Client Liaison & Live Events

LGBT Jobs; West of England; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Flexible work

Health and wellbeing rewards

Invest in our business

Extra rewards

And more

Job summary

Computershare Bristol is seeking a Meetings Coordinator to manage client liaison and coordinate live and virtual company meetings. Based in our Bristol office with a minimum three days on-site, you will coordinate meeting events, document production, voting setup, and reporting with internal teams and external stakeholders.

You will work with the Client Services Team to ensure smooth meetings, supporting live attendance and technical setup while maintaining accurate data across systems.

Qualifications

• Organised and adaptable with strong prioritisation.
• Client-focused communicator with professional presentation.
• Collaborative and solution-focused teamwork.
• Detail-oriented with data and systems experience.
• Calm under pressure for live meetings.

Responsibilities

• Act as a key point of contact for clients and Client Managers across Registry and Plans, CCS and other internal departments.
• Plan and coordinate live meeting events, ensuring all operational and technical requirements are in place.
• Liaise with clients and third-party stakeholders to coordinate meeting requirements and technical set-ups.
• Prepare meeting documentation, system set-up and final meeting figures prior to meetings.
• Input and maintain accurate meeting data across relevant systems.
• Set up electronic voting solutions and produce Forms of Proxy.
• Provide demonstrations of the voting platform to clients and support its functionality.
• Attend AGMs and coordinate live meeting logistics, including virtual participation.
• Produce voting figure reports and track meeting-related tasks.
• Prepare finalisation documentation and invoicing.

Skills

Organised

Client-focused communicator

Collaborative

Solution-focused

Detail-oriented

Calm under pressure

Customer-centric

People skills

Adaptive/flexible

Job description

Computershare Bristol is seeking a Meetings Coordinator to manage client liaison and coordinate live and virtual company meetings. Based in our Bristol office with a minimum three days on-site, you will coordinate meeting events, document production, voting setup, and reporting with internal teams and external stakeholders.

You will work with the Client Services Team to ensure smooth meetings, supporting live attendance and technical setup while maintaining accurate data across systems.