Hybrid Litigation Admin: Tech-Savvy & Process Innovator

Gilson Gray; Glasgow; Hybrid; GBP 22,000 - 26,000; Full time

Benefits offered by this job

Hybrid working

Birthday day off

32 days holiday a year

Death in Service benefits

Pension scheme

Wellbeing initiatives

Staff discount

Job summary

Gilson Gray LLP is seeking a Litigation Administrative Assistant to join its dynamic Litigation team in Scotland. The role blends traditional legal administration with an interest in technology, automation and AI to enhance service delivery.

You will support busy litigators, help drive efficiency, and contribute ideas on how to modernise processes while delivering excellent client service. The firm values collaboration and professional growth.

Qualifications

• Strong IT skills and confidence using technology.
• Excellent attention to detail and accuracy.
• Strong organisational skills with the ability to prioritise and meet deadlines.
• Excellent communication and interpersonal skills.
• A proactive approach and willingness to learn new systems and ways of working.
• Experience in a legal admin or professional services environment is advantageous.

Responsibilities

• Provide administrative support to multiple fee earners in the litigation team.
• Onboard new clients and manage client data.
• Maintain diaries, court dates, deadlines and meetings.
• Prepare, format and type legal documents and correspondence.
• Scan, copy and file documents.
• Communicate professionally with clients by phone and email.
• Assist with billing and invoicing processes.
• Support the team in using legal technology and AI tools.
• Identify opportunities to automate routine tasks and improve efficiency.

Skills

Strong IT skills

Attention to detail

Organisational skills

Communication

Proactive mindset

Willingness to learn new systems

Job description

Gilson Gray LLP is seeking a Litigation Administrative Assistant to join its dynamic Litigation team in Scotland. The role blends traditional legal administration with an interest in technology, automation and AI to enhance service delivery.

You will support busy litigators, help drive efficiency, and contribute ideas on how to modernise processes while delivering excellent client service. The firm values collaboration and professional growth.