Hybrid Invoice & Admin Coordinator

Intertek; Essex; Hybrid; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Competitive salary/benefits

Career opportunities around the globe

Dynamic team environment

Job summary

Intertek in the United Kingdom is seeking an organised administrative assistant to join our operations team. The role focuses on coordinating the distribution of the department's invoices, handling hundreds of invoices monthly for clients across many countries, and maintaining high service standards.

The position is hybrid with occasional attendance at the Brentwood office for collaboration, meetings and departmental activities.

Qualifications

• Proven experience as administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Excellent customer service skills
• Proficiency in MS Office (MS Excel and MS PowerPoint)
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multi-task

Responsibilities

• Distribute invoices billed daily
• Assist with month-end requirements
• Write and distribute emails, correspondence, and memos
• Update and maintain office policies and procedures
• Maintain contact lists
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Build consolidated headers
• Resolve customer queries and work closely to support credit control

Skills

Admin experience

Time management

Customer service

MS Office

Excel

PowerPoint

Multi-tasking

Communication

Attention to detail

Organisational skills

Tools

MS Excel

MS PowerPoint

Job description

Intertek in the United Kingdom is seeking an organised administrative assistant to join our operations team. The role focuses on coordinating the distribution of the department's invoices, handling hundreds of invoices monthly for clients across many countries, and maintaining high service standards.

The position is hybrid with occasional attendance at the Brentwood office for collaboration, meetings and departmental activities.