Hybrid Finance & Commercial Assistant - Precise, Organized Support

Seymour John Ltd; England; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

Gloucestershire Managed Services is seeking a Finance & Commercial Assistant to support both finance and commercial functions with accuracy and organisation. You will process requisitions, assist with invoices, maintain contract records and prepare papers for meetings, while liaising with suppliers and internal teams.

Hybrid working is available and you will report to the Associate Director of Finance and Head of Contract Management.

Qualifications

• Level 3 education or equivalent relevant experience in finance, business administration, procurement, commercial support or a related environment.
• Experience of administrative support in a busy office, finance, commercial, procurement or contract management setting.
• Experience of requisitions, purchase orders, invoices or similar financial transactions.
• Strong organisation, numerical accuracy and attention to detail, with the ability to plan ahead and meet deadlines.
• Competence in Microsoft Outlook, Word, Excel, PowerPoint and Teams, including maintaining clear spreadsheets, logs and trackers.
• Clear communication skills, discretion and sound judgement about when an issue should be escalated.

Responsibilities

• Process and monitor purchase requisitions and support invoice matching, record keeping and the resolution of routine queries.
• Coordinate contracts, variations and signature processes, ensuring the correct documents, versions and approvals are in place.
• Maintain clear electronic files, registers, trackers, action logs and evidence trails that support governance and auditability.
• Provide diary management and coordinate meetings, supplier reviews and workshops, including papers, notes, minutes and follow-up actions.
• Liaise professionally with suppliers, managers, operational teams and other internal and external stakeholders.
• Draft and format correspondence, reports, spreadsheets, presentations and meeting papers to a consistently high standard.

Skills

Organisational skills

Numerical accuracy

Diary management

Education

Level 3 education or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Gloucestershire Managed Services is seeking a Finance & Commercial Assistant to support both finance and commercial functions with accuracy and organisation. You will process requisitions, assist with invoices, maintain contract records and prepare papers for meetings, while liaising with suppliers and internal teams.

Hybrid working is available and you will report to the Associate Director of Finance and Head of Contract Management.