Hybrid Finance & Admin Assistant (Temporary)

Hales Group; Eye; Hybrid; GBP 27,000 - 31,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Hales Group is seeking a Finance & Administration Assistant on a temporary basis to provide administrative support and occasional finance tasks across the business. The role will liaise with the central accounts team and requires meticulous record keeping and strong organisational skills.

Based in Eye, Suffolk, the position offers hybrid working: 2 days in the office and 3 days remote, with flexible arrangements where required.

Qualifications

• Prior administration or finance support experience.
• Strong organisational and time management skills.
• Excellent attention to detail and accurate record-keeping.

Responsibilities

• Oversee the inbox and distribute correspondence as required.
• Conduct client credit checks and maintain records.
• Process and reconcile expenses for Senior Management and offshore personnel.
• Coordinate meeting room bookings and office scheduling requirements.
• Set up new suppliers within company systems.
• Maintain and update operational tracking spreadsheets, including OFLO trackers.
• Manage incoming and outgoing post, including scanning and project recharge tracking.
• Manage project accruals and support finance-related processes.
• Chase SLT members for billing approvals and sign-off.
• Monitor and manage communications with wider offices.
• Raise and process purchase orders.
• Organise travel arrangements for offshore staff.
• Update Safe Arrival forms and maintain related records.
• Maintain electronic filing on SharePoint for consistent storage.
• Complete monthly company credit card reconciliations.
• Allocate nominal codes within Click Travel and liaise with central accounts.
• Support ISO compliance activities, PPE checks, audits and document control.
• Provide general admin support and assist with ad hoc tasks.

Skills

Administrative experience

Finance administration

Excel

Outlook

Attention to detail

Organisational skills

Tools

SharePoint

Click Travel

Job description

Hales Group is seeking a Finance & Administration Assistant on a temporary basis to provide administrative support and occasional finance tasks across the business. The role will liaise with the central accounts team and requires meticulous record keeping and strong organisational skills.

Based in Eye, Suffolk, the position offers hybrid working: 2 days in the office and 3 days remote, with flexible arrangements where required.