Finance & Commercial Assistant

Seymour John Ltd; England; Hybrid; GBP 29,000 - 32,000; Full time

Job summary

Gloucestershire Managed Services is seeking a Finance & Commercial Assistant to support both finance and commercial functions with accuracy and organisation. You will process requisitions, assist with invoices, maintain contract records and prepare papers for meetings, while liaising with suppliers and internal teams.

Hybrid working is available and you will report to the Associate Director of Finance and Head of Contract Management.

Qualifications

• Level 3 education or equivalent relevant experience in finance, business administration, procurement, commercial support or a related environment.
• Experience of administrative support in a busy office, finance, commercial, procurement or contract management setting.
• Experience of requisitions, purchase orders, invoices or similar financial transactions.
• Strong organisation, numerical accuracy and attention to detail, with the ability to plan ahead and meet deadlines.
• Competence in Microsoft Outlook, Word, Excel, PowerPoint and Teams, including maintaining clear spreadsheets, logs and trackers.
• Clear communication skills, discretion and sound judgement about when an issue should be escalated.

Responsibilities

• Process and monitor purchase requisitions and support invoice matching, record keeping and the resolution of routine queries.
• Coordinate contracts, variations and signature processes, ensuring the correct documents, versions and approvals are in place.
• Maintain clear electronic files, registers, trackers, action logs and evidence trails that support governance and auditability.
• Provide diary management and coordinate meetings, supplier reviews and workshops, including papers, notes, minutes and follow-up actions.
• Liaise professionally with suppliers, managers, operational teams and other internal and external stakeholders.
• Draft and format correspondence, reports, spreadsheets, presentations and meeting papers to a consistently high standard.

Skills

Organisational skills

Numerical accuracy

Diary management

Education

Level 3 education or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

FINANCE & COMMERCIAL ASSISTANT

Help keep two vital business functions organised, accurate and moving forward.

Salary: £29,333 to £31,616 per annum

Hours: 37.5 hours per week

Working: Hybrid working where appropriate

Grade: GMS Grade B2 (AfC Band 4 equivalent)

Base: Riverside House/ Gloucestershire Hospitals sites

Closing date: 12 noon, Tuesday 6th October 2026

A varied role at the heart of Finance and Commercial

Gloucestershire Managed Services is looking for an organised, dependable and detail-focused Finance & Commercial Assistant to provide shared administrative support across its Finance and Commercial functions.

Working closely with the Associate Director of Finance and Head of Contract Management, you will help ensure that financial administration, contract documentation, meetings, records and day-to-day business support are handled accurately, professionally and on time.

What you will do

• Process and monitor purchase requisitions and support invoice matching, record keeping and the resolution of routine queries.
• Coordinate contracts, variations and signature processes, ensuring the correct documents, versions and approvals are in place.
• Maintain clear electronic files, registers, trackers, action logs and evidence trails that support governance and auditability.
• Provide diary management and coordinate meetings, supplier reviews and workshops, including papers, notes, minutes and follow-up actions.
• Liaise professionally with suppliers, managers, operational teams and other internal and external stakeholders.
• Draft and format correspondence, reports, spreadsheets, presentations and meeting papers to a consistently high standard.

What we are looking for

You will be confident balancing priorities across two busy functions and comfortable working with financial, contractual and commercially sensitive information. You will bring:

• Level 3 education or equivalent relevant experience in finance, business administration, procurement, commercial support or a related environment.
• Experience of administrative support in a busy office, finance, commercial, procurement or contract management setting.
• Experience of requisitions, purchase orders, invoices or similar financial transactions.
• Strong organisation, numerical accuracy and attention to detail, with the ability to plan ahead and meet deadlines.
• Competence in Microsoft Outlook, Word, Excel, PowerPoint and Teams, including maintaining clear spreadsheets, logs and trackers.
• Clear communication skills, discretion and sound judgement about when an issue should be escalated.

Why join GMS?

This is an opportunity to build broad experience across Finance and Commercial services in a regulated, service-focused organisation. You will work with colleagues across Finance, Procurement, Capital, Estates, Facilities and operational teams, while contributing to reliable processes and high-quality support.

TOGETHER, EXCEPTIONAL EVERY DAY

• Excellence
• Inclusive
• Integrity
• Listening

Equality, diversity and inclusion

GMS is committed to equality, diversity and inclusion and welcomes applications from people of all backgrounds. We are committed to treating patients, colleagues and stakeholders with dignity and respect, promoting equality and human rights, and challenging discrimination, harassment, bullying or abuse.

GMS is also committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment