Hybrid Expenses Administrator: 48-Hour Reimbursements

ITV; Manchester; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

ITV plc in Manchester is seeking an Expenses Administrator on a fixed-term contract until November 2027. You will manage and process employee expense reports, ensuring reimbursement within the 48-hour SLA and compliance with policy and tax rules.

You'll review receipts, train colleagues on expense software, and support audits while maintaining accuracy and integrity in the payables ledger. This role requires strong attention to detail and experience in a fast-paced Shared Services environment.

Qualifications

• Significant experience in an Expenses/Accounts Payable environment.
• Understanding of tax regulations related to employee expenses.
• Experience with accounting software (Oracle Fusion or SAP) and strong Excel skills.
• Experience in Shared Services/Global Business Services is advantageous.
• Strong attention to detail and risk/fraud awareness.

Responsibilities

• Process expense reports for reimbursement within 48 hours of receipt, validating receipts.
• Ensure compliance with expenses policy, tax regulations and internal controls.
• Investigate discrepancies to prevent recurring errors and flag policy violations.
• Reconcile aged credit card balances and streamline processing.
• Review ageing schedules to reduce overdue, returned, or rejected claims.
• Coordinate with business areas for peak submission periods.
• Provide guidance and targeted training on expense system usage and policy updates.
• Handle employee disputes and queries regarding reimbursements through to resolution.
• Support internal and external audits with documentation and reporting.

Skills

Expense processing

Excel skills

Attention to detail

Fraud awareness

Tools

Oracle Fusion

SAP

Job description

ITV plc in Manchester is seeking an Expenses Administrator on a fixed-term contract until November 2027. You will manage and process employee expense reports, ensuring reimbursement within the 48-hour SLA and compliance with policy and tax rules.

You'll review receipts, train colleagues on expense software, and support audits while maintaining accuracy and integrity in the payables ledger. This role requires strong attention to detail and experience in a fast-paced Shared Services environment.